Administrative Coordinator

2 days ago

Frimley, Surrey, United Kingdom Morson Talent Full time
Job Title: Technical Co-ordinator

We are seeking a highly organized and proactive Technical Co-ordinator to provide day-to-day support for our Submarine employees. This role is full-time and based on-site, handling various administrative duties to ensure efficient office operations.

Key Responsibilities:
  • Serve as the primary contact for facilities and general office inquiries, ensuring smooth day-to-day operations.
  • Provide efficient and responsive support to submarine employees, addressing their needs promptly.
  • Coordinate with the IT department to manage office technology requests and requirements.
  • Support Health, Safety & Environmental (HS&E) compliance by working closely with the HS&E Advisor and onsite SHE support.
  • Act as the point of contact for service providers, managing routine and reactive maintenance tasks.
  • Utilize management systems to track budgets and expenses, ensuring accurate financial records.
  • Manage and oversee visitor access, ensuring smooth onboarding for guests.
  • Handle a shared email inbox, ensuring timely responses to all queries.
  • Support the onboarding process for new employees, ensuring they have the necessary tools and information.
  • Assist regional offices with various administrative tasks as needed.
  • Provide on-the-job training to new team members in specific administrative tasks, contributing to the development of the Business Support function.
  • Adept a cost-conscious approach to office management, challenging expenses where appropriate and flagging areas of concern.
Key Skills and Competencies:
  • Strong administrative skills, including the ability to extract, analyze, and manipulate data as required.
  • Proficiency in using Microsoft Office Suite and familiarity with company IT systems.
  • Good working knowledge of digital communication platforms.
  • Strong problem-solving abilities, with confidence in applying company procedures to find solutions.
  • Excellent planning and organizational skills, with a focus on SMART time management.
  • Able to handle challenging situations and contacts with professionalism.
  • Effective communication skills, able to convey information logically and concisely to various audiences.
Qualifications:
  • Significant experience in providing administrative support (Expected).
  • Good general education (Preferred).
  • Business Administration Level 3 Apprenticeship or equivalent qualification (Preferred).

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