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Agile Project Coordinator

2 months ago

Frimley, Surrey, United Kingdom Matchtech Full time

About the Role

We are seeking a highly organized and proactive Programme Administration Manager to join our team at Matchtech for a 12-month contract.

The successful candidate will report to the FC&S Executive Assistant with a dotted line into the PMO Lead and be responsible for a range of project support and administration activities.

Key Responsibilities

  • Onboarding and Induction: To own the induction process for new hires, efficiently navigating internal processes and systems to manage onboarding and offboarding.
  • Action Tracking and Reporting: Proactively monitor and follow-up with owners on their actions, ensuring regular updates and periodic reporting of task status.
  • IT Management and Security: Ensure consultants log in to accounts regularly to maintain laptop security compliance and ensure accounts remain active.
  • Procurement and Logistics: Raise Purchase Orders and receipt invoices on behalf of the programme.
  • Team Events and Coordination: Assist with the coordination and management of team event logistics.
  • PMO Support: Maintain core team documents, assist with SharePoint library management, unblock IT-related queries, and attend team meetings to record notes and minutes.
  • Ad-hoc Support: Provide administrative support to the wider programme team as required.

Requirements

  • Project support experience.
  • Ability to build and maintain strong relationships with stakeholders.
  • Proactive and able to work at pace.
  • Process-driven and understand company culture and ways of working.
  • Enthusiastic and proactive about problem-solving.
  • Strong communication and interpersonal skills.

Security Clearance: BPSS

This role requires a basic disclosure and employment reference checks before starting.