Senior Governance Specialist

1 month ago


Southampton, Southampton, United Kingdom Aztec Full time
Senior Company Secretarial Officer - 12 Month Contract

Job ID: 4948821003

Location: Southampton

Reports to Client Relationship Manager

The purpose of this position is to assist with the board governance services, predominantly comprising a minutes focused project for a key strategic client of Aztec under the direction of the Client Relationship Manager.

  • Coordinate all aspects of board governance matters, including attendance at and preparation of minutes for Board, Committee and ad hoc meetings, including liaison with clients and intermediaries as necessary
  • Assist with the production and circulation of board packs in respect of Board, Committee and ad hoc meetings
  • Ensure that the service level agreement turnaround times for the production and finalisation of minutes, resolutions and matters are adhered to
  • Draft, to a high standard, minutes for meetings considering complex transactions
  • Oversee production of basic minutes by junior staff and provide basic minutes training to the team where required
  • Monitor and maintain the status of all minute logs, ensuring the logs are updated accurately and in a timely manner
  • Update minute templates where required
  • Ensure all company secretarial activities are carried out in compliance with legal and regulatory requirements

Key Skills and Knowledge:

  • The ideal candidate will be qualified or studying towards a relevant professional qualification (ICSA Diploma level or equivalent)
  • Sound technical financial services knowledge (to be supported through the Aztec Academy)
  • Proficient in minute writing
  • Meticulous attention to detail, excellent organisation and time management required
  • Strong administrative skills and an aptitude for using IT software
  • Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide in-house training to enhance your professional development.



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