Administrative Support Specialist

5 hours ago


Peterborough, Peterborough, United Kingdom Pontoon Solutions Full time
Job Title: Personal Assistant to Operations Director

A 6-Month Fixed Term Contract opportunity has arisen for a highly organized and proactive Personal Assistant to support our Operations Director in Peterborough. This role offers a flexible hybrid working model with an expectation of 2 days per week on-site.

The successful candidate will play a pivotal role in managing the day-to-day operations, providing first-rate administrative support, and helping to drive efficiencies within the department.

Key Responsibilities:
  • Diary Management: Coordinate and manage the Director's schedule to ensure efficient time management and preparation for key meetings and deadlines.
  • Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action points to ensure accountability.
  • Communication: Act as the first point of contact for the Director, managing emails and correspondence in a professional and timely manner.
  • Travel Arrangements: Organize and book travel, accommodation, and itineraries as required for the Director's business commitments.
  • Project Support: Assist with administrative tasks for ongoing projects, including documentation and tracking of key milestones.
  • Document Preparation: Prepare and edit presentations, reports, and other documentation for the Director as required.
  • Office Support: Handle ad hoc administrative tasks, including office supplies management and liaising with other departments to ensure smooth operations.


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