Site Operations Coordinator
3 weeks ago
At Joseph Gallagher Limited, we are seeking a highly organized and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.
Key Responsibilities:- Site Induction Management:
- Register new employees and assist in form completion and profile updates
- Coordinate with clients for profile review and approval
- Ensure staff attend inductions and manage profile transfers and update expiries
- Handle Access Card requests for new, missing, or damaged cards
- Complete offer forms for HR once manager approval is obtained
- Safety Critical Medical Coordination:
- Check staff availability for medical appointments
- Book appointments and send confirmations
- Obtain medical results and upload to relevant sites
- Prepare and send purchase orders to medical centers
- Friday Pack Responsibilities:
- Prepare and take Minutes of Meeting
- Update Weekly Tab Scoring and compile reports for clients
- Onboarding New Starters:
- Assist new employees post-induction with site directions and contract management
- Handle pre-employment questionnaires and verify necessary documents
- Holiday Management:
- Issue and track holiday forms
- Maintain individual holiday records and assist staff with holiday-related queries
- Timesheet & Payroll Support:
- Address payroll queries and assist in timesheet preparation
- Process lodging applications and documentation
- General HR Assistance:
- Support staff with required documents and communicate with HR on staff updates
- Maintain attendance and absence records
- Training Coordination:
- Communicate training details to attendees and maintain tracking lists
- Administrative Duties:
- Prepare daily and weekly reports
- Manage contract copies, reference letters, and update requests
- Gate Access and Issues:
- Address gate access concerns and manage visitor pass requests
- Proven administrative experience, preferably in a site-based role
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Experience of civil or construction would benefit the person but not a must
- Familiarity with office management procedures and basic accounting principles
- Competitive salary
- Opportunities for career advancement
- Supportive and dynamic work environment
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
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