Site Operations Coordinator

3 weeks ago


Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time
Site Administrator Job Description

At Joseph Gallagher Limited, we are seeking a highly organized and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities:
  • Site Induction Management:
    • Register new employees and assist in form completion and profile updates
    • Coordinate with clients for profile review and approval
    • Ensure staff attend inductions and manage profile transfers and update expiries
    • Handle Access Card requests for new, missing, or damaged cards
    • Complete offer forms for HR once manager approval is obtained
  • Safety Critical Medical Coordination:
    • Check staff availability for medical appointments
    • Book appointments and send confirmations
    • Obtain medical results and upload to relevant sites
    • Prepare and send purchase orders to medical centers
  • Friday Pack Responsibilities:
    • Prepare and take Minutes of Meeting
    • Update Weekly Tab Scoring and compile reports for clients
  • Onboarding New Starters:
    • Assist new employees post-induction with site directions and contract management
    • Handle pre-employment questionnaires and verify necessary documents
  • Holiday Management:
    • Issue and track holiday forms
    • Maintain individual holiday records and assist staff with holiday-related queries
  • Timesheet & Payroll Support:
    • Address payroll queries and assist in timesheet preparation
    • Process lodging applications and documentation
  • General HR Assistance:
    • Support staff with required documents and communicate with HR on staff updates
    • Maintain attendance and absence records
  • Training Coordination:
    • Communicate training details to attendees and maintain tracking lists
  • Administrative Duties:
    • Prepare daily and weekly reports
    • Manage contract copies, reference letters, and update requests
  • Gate Access and Issues:
    • Address gate access concerns and manage visitor pass requests
Requirements:
  • Proven administrative experience, preferably in a site-based role
  • Strong organisational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Experience of civil or construction would benefit the person but not a must
  • Familiarity with office management procedures and basic accounting principles
Benefits:
  • Competitive salary
  • Opportunities for career advancement
  • Supportive and dynamic work environment

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.



  • Coventry, Coventry, United Kingdom Kenton Black - Construction Full time

    Job Summary:As a Site Operations Coordinator at Kenton Black - Construction, you will be responsible for supporting the Site Manager in coordinating trades, direct labour, and materials to meet the production programme. This role requires excellent customer service skills to meet company guidelines, participation in safety initiatives, and a commitment to...


  • Coventry, Coventry, United Kingdom Kenton Black Full time

    Job SummaryAre you a highly motivated and organized individual with experience in site management and operations? We are seeking a skilled and dedicated Assistant Site Manager to join our team at Kenton Black. In this role, you will support the Site Manager in coordinating trades, direct labour and materials to meet the production programme. You will also be...


  • Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

    OverviewThe Joseph Gallagher Group is a family-owned Civil Engineering business delivering expertise while prioritizing client satisfaction. We foster a culture of honesty and quality, recognizing the impact of our actions on communities and environments.About the RoleWe are seeking a detail-oriented and proactive Site Administrator to support site...


  • Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

    Key Responsibilities:Site Induction and Management: Coordinate site inductions, register new employees, and manage profile transfers. Ensure staff attend inductions and update profiles.Safety Critical Medical Coordination: Book medical appointments, send confirmations, and obtain medical results. Prepare and send purchase orders to medical centers.Safety...


  • Coventry, Coventry, United Kingdom C.H. Guenther & Son Full time

    We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at C.H. Guenther & Son.About the Role:The Operations Coordinator will provide administrative support to the Senior Management team, ensuring seamless day-to-day operations and contributing to the company's growth plans.Main Responsibilities:Coordinate management...


  • Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

    About the Role:The Joseph Gallagher Group is currently seeking a highly skilled Site Agent to join our team. As a Site Agent, you will be responsible for managing and overseeing daily operations on site, ensuring regular checks are carried out, and reviewing plans, drawings, and quantities for accuracy.Key Responsibilities:Manage and oversee daily operations...


  • Coventry, Coventry, United Kingdom S Guest Consultancy Services Ltd Full time

    Job Title: Site ManagerLocation: UKSalary: Up to £45,000 per annum plus packageAbout the company:S Guest Consultancy Services Ltd are a renowned social housing refurbishment contractor dedicated to creating sustainable, affordable, and high-quality housing for communities across the West Midlands. With a commitment to social responsibility, we aim to...


  • Coventry, Coventry, United Kingdom EcoPlanet Green Operations GmbH Full time

    Job DescriptionWe are seeking a highly skilled Business Operations Associate to join our team at EcoPlanet Green Operations GmbH. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our transportation operations.Key ResponsibilitiesManage and maintain accurate records of driver licenses,...


  • Coventry, Coventry, United Kingdom Thorn Baker Construction Full time

    Assistant Site Manager - New Build HousingThorn Baker Construction is seeking an experienced Assistant Site Manager to oversee the construction of new build housing sites in Coventry.Responsibilities:Assist the Site Manager in ensuring projects are completed on time and within budget.Coordinate subcontractors and monitor health and safety compliance.Liaise...


  • Coventry, Coventry, United Kingdom Severn Trent Full time

    Job Title: Service Delivery Assistant - Apprentice Site CoordinatorAbout the Role:This is an exciting opportunity to become an Apprentice Site Coordinator with Severn Trent, a leading water and waste water company. As an apprentice, you will work towards a fully-fledged professional role while earning a salary and gaining a formal qualification.Key...


  • Coventry, Coventry, United Kingdom EcoPlanet Green Operations GmbH Full time

    Join EcoPlanet Green Operations GmbH as a Business Operations Associate and take advantage of a rewarding career opportunity. With a competitive salary of £48,500 per year, you will be part of a dynamic team that drives business success.Key ResponsibilitiesThis role involves:Verifying and updating employee driving licence informationMaintaining accurate...


  • Coventry, Coventry, United Kingdom Thorn Baker Group Full time

    Job Overview: Thorn Baker Group, a leading housing developer, is seeking an experienced Assistant Site Manager to oversee construction projects in Coventry. As part of our dynamic team, you will contribute to delivering high-quality residential developments while fostering a culture of innovation and collaboration.About the Role: The successful candidate...


  • Coventry, Coventry, United Kingdom Page Personnel Sales Full time

    **Job Title:** Logistics Operations Coordinator**Location:** We are seeking an experienced Logistics Operations Coordinator to join our team at Page Personnel Sales. As a key member of our operations team, you will be responsible for coordinating the movement of goods and materials from suppliers to customers, ensuring timely delivery and excellent customer...


  • Coventry, Coventry, United Kingdom EcoPlanet Green Operations GmbH Full time

    Job DescriptionWe are seeking a highly skilled Business Operations Associate to join our team at EcoPlanet Green Operations GmbH. As a key member of our operations team, you will be responsible for ensuring the smooth execution of our business operations.Key Responsibilities:Manage and coordinate transportation and logistics operationsDevelop and implement...


  • Coventry, Coventry, United Kingdom Frasers Group Full time

    Job Description Overview: We are seeking a highly organized and detail-oriented People Operations Coordinator to join our team at Frasers Group. In this role, you will be responsible for contributing to the delivery of event day and non-event day people activities, resulting in world-class guest experiences. As a People Operations Coordinator, you will...


  • Coventry, Coventry, United Kingdom Connells Full time

    Job Description:The Business Operations Coordinator is responsible for ensuring the smooth operation of the company's day-to-day activities. This role involves coordinating with various teams to achieve business objectives.Key Responsibilities:Coordinate with departments to prioritize tasks and meet deadlines.Manage office supplies and maintain a clean and...


  • Coventry, Coventry, United Kingdom beBee Professionals Full time £45,000 - £65,000

    beBee Professionals in Coventry is seeking a seasoned Operations Coordinator to manage project teams and ensure timely and successful delivery of diverse projects.Key Responsibilities:Develop and execute project plans, managing deadlines and budgets.Coordinate internal resources and external vendors for seamless project execution.Manage project scope,...

  • Site Administrator

    1 month ago


    Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

    Job Summary:We are seeking a highly organized and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.Key Responsibilities:Site Induction Management: Register new employees, assist in form completion, and update profiles. Coordinate with clients for...


  • Coventry, Coventry, United Kingdom beBee Professionals Full time £35,000 - £45,000

    We are seeking a highly skilled Site Operations Manager to join our team at BeBee Professionals. The successful candidate will be responsible for managing the day-to-day operations of our construction sites, ensuring that all work is carried out safely and efficiently.Key Responsibilities:Manage site operations, including supervising site staff and...


  • Coventry, Coventry, United Kingdom Compass Associates Full time

    Compass Associates is seeking a highly motivated Theatre Operations Coordinator to join our team. As part of our brand new clinic in Coventry, you will be responsible for leading the initial theatre set up and coordinating the operational management of theatres on a day-to-day basis.About the RoleThe successful candidate will have a clinical background in...