Site Operations Coordinator

1 month ago


Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

Key Responsibilities:

  • Site Induction and Management: Coordinate site inductions, register new employees, and manage profile transfers. Ensure staff attend inductions and update profiles.
  • Safety Critical Medical Coordination: Book medical appointments, send confirmations, and obtain medical results. Prepare and send purchase orders to medical centers.
  • Safety Glasses Prescription Processing: Liaise with Health & Safety for prescription requests and distribute to staff.
  • Friday Pack Responsibilities: Prepare and take minutes of meeting, update weekly tab scoring, and compile reports for clients.
  • Onboarding New Starters: Assist new employees post-induction with site directions and contract management.
  • Holiday Management: Issue and track holiday forms, maintain individual holiday records, and assist staff with holiday-related queries.
  • Timesheet & Payroll Support: Address payroll queries, assist in timesheet preparation, and process lodging applications.
  • General HR Assistance: Support staff with required documents, communicate with HR on staff updates, and maintain attendance and absence records.
  • Training Coordination: Communicate training details to attendees and maintain tracking lists.
  • Administrative Duties: Prepare daily and weekly reports, manage contract copies, and update requests.

Requirements:

  • Proven administrative experience, preferably in a site-based role.
  • Strong organisational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Experience of civil or construction would benefit the person but is not a must.
  • Familiarity with office management procedures and basic accounting principles.

Benefits:

  • Competitive salary.
  • Opportunities for career advancement.
  • Supportive and dynamic work environment.

Company Background:

The Joseph Gallagher Group is a family-owned Civil Engineering business that delivers expertise while putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture:

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company's DNA and core values.

Disability Confident Committed:

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments:

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.



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