Site Operations Coordinator
5 days ago
Overview
The Joseph Gallagher Group is a family-owned Civil Engineering business delivering expertise while prioritizing client satisfaction. We foster a culture of honesty and quality, recognizing the impact of our actions on communities and environments.
About the Role
We are seeking a detail-oriented and proactive Site Administrator to support site operations and ensure effective coordination of staff and resources. This role requires strong organizational and multitasking skills, with excellent communication and interpersonal abilities.
Key Responsibilities
- Induction Management: Register new employees, assist in form completion, and update profiles. Coordinate with clients for profile review and approval. Ensure staff attend inductions, manage profile transfers, and update expirations. Handle Access Card requests for new, missing, or damaged cards. Complete offer forms for HR once manager approval is obtained.
- Safety Critical Medical Coordination: Check staff availability for medical appointments. Book appointments and send confirmations. Obtain medical results and upload to relevant sites. Prepare and send purchase orders to medical centers.
- Safety Glasses Prescription Processing: Liaise with Health & Safety for prescription requests and distribute to staff.
- Friday Pack Responsibilities: Prepare and take Minutes of Meeting. Update Weekly Tab Scoring and compile reports for clients.
- Onboarding New Starters: Assist new employees post-induction with site directions and contract management. Handle pre-employment questionnaires and verify necessary documents.
- Holiday Management: Issue and track holiday forms. Maintain individual holiday records and assist staff with holiday-related queries.
- Timesheet & Payroll Support: Address payroll queries and assist in timesheet preparation. Process lodging applications and documentation.
- General HR Assistance: Support staff with required documents and communicate with HR on staff updates. Maintain attendance and absence records.
- Training Coordination: Communicate training details to attendees and maintain tracking lists.
- Administrative Duties: Prepare daily and weekly reports. Manage contract copies, reference letters, and update requests.
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