Senior Document Controller
3 weeks ago
About UCC Holdings: UCC Holdings is a leading construction company with a strong presence in Qatar and globally. As a Grade A licensed builder, we have built a significant construction footprint across multiple continents. With a diverse portfolio of projects spanning multiple continents, we pride ourselves on delivering exceptional results to our clients for over 40 years.
Job Description: We are seeking a detail-oriented and experienced Senior Document Controller to join our team in Central London. As a Senior Document Controller, you will be responsible for maintaining and organizing critical documents for our prestigious projects while ensuring confidentiality and compliance with quality management systems. You will play a vital role in coordinating document flow, tracking revisions, and providing support to the project team.
Key Responsibilities- Coordinate all activities related to the Document Control procedure, ensuring systematic filing processes and maintaining document confidentiality.
- Input document data into standard registers, ensuring accuracy and timeliness.
- Classify, analyze, and screen all documents received to ensure compliance with quality management systems.
- Register and distribute documents to ensure effective tracking of document movement within and outside the organization.
- Coordinate with relevant channels to expedite document flow and distribution to the appropriate personnel or departments.
- Organize and maintain hardcopies and electronic libraries with the latest revisions/versions for easy access.
- Ensure confidentiality of operational communication/documents and restrict access to authorized personnel.
- Provide assistance and support in completing documentation requests and queries.
- Generate weekly/monthly reports on document status for organizational assessment.
Additional Responsibilities:
- Propose process improvements to enhance document control efficiency.
- Demonstrate knowledge of ISO documentation standards and utilize spreadsheets, databases, and word processing software effectively.
- Ensure compliance with records management principles and procedures, including record-keeping and filing practices.
- Provide ERP knowledge, preferably SAP functional skills.
- Diploma in any related field. (preferred)
- Minimum of 6 years' experience in a similar role
- Proficiency in database management and records management principles.
- Good working knowledge of English, both written and verbal.
- Computer literacy and experience using Microsoft Office software.
We offer a dynamic work environment where innovation and excellence are valued. Joining our team means being part of a company with a rich history of delivering exceptional projects globally. We provide opportunities for growth, competitive salaries, and the chance to contribute to exciting projects in the UK and across the globe.
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