Senior Document Controller
3 weeks ago
Matchtech is seeking a skilled Senior Document Controller to join our team. As a key member of our project functions, you will be responsible for the control and management of documentation issued by Contractors and Suppliers. Your expertise in document management systems and processes will enable you to prepare transmittals for document exchange with 3rd parties, train Contractors and Suppliers on Document Management Systems, and prepare progress reports including metrics such as documents issued vs planned, and forecast of deliverables to be issued. Additionally, you will collaborate with other project functions to prepare and update documentation, such as Management Procedures, and manage information exchanged with 3rd parties, including Government entities and project partners. Your strong organisational and administrative skills, excellent communication and interpersonal abilities, and attention to detail will be essential in this role.
Key Responsibilities:
- Control and management of documentation issued by Contractors and Suppliers
- Preparation of transmittals for document exchange with 3rd parties
- Training Contractors and Suppliers on Document Management Systems and processes
- Preparation of progress reports including metrics such as documents issued vs planned, and forecast of deliverables to be issued
- Collaboration with other project functions to prepare and update documentation, such as Management Procedures
- Management of information exchanged with 3rd parties, including Government entities and project partners
- Attending meetings and workshops as required
- Archiving all correspondence and administrative documentation
Requirements:
- Experience in document control within the Oil & Gas sector
- Proficiency in using Document Management Systems and Sharepoint
- Strong organisational and administrative skills
- Excellent communication and interpersonal abilities
- Ability to prepare detailed progress reports
- Capacity to provide training and guidance to contractors and suppliers
- Flexibility to attend meetings and workshops as required
- Attention to detail and precision in managing and archiving documents
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