Executive Assistant

2 days ago


Belfast, United Kingdom Hayward Hawk Full time
Job Description
Hayward Hawk are partnering with an international law firm to recruit for a Personal Assistant/Secretary to join their busy team. The successful candidate will provide consistent, high-quality secretarial support to partners, solicitors, and staff, working collaboratively to achieve business objectives, fulfill client needs, and meet deadlines, all while ensuring an exceptional client experience.

Responsibilities
- Consistently deliver accurate, high-quality work while managing deadlines, adapting to change, and balancing competing priorities
- Proactively handle all incoming and outgoing communications for partners and solicitors, ensuring timely and efficient responses
- Collaborate effectively with partners and solicitors to establish and maintain workflows from file opening to closure and archival
- Prepare accurate, compliant documents and correspondence, including engagement letters, reports, and presentations

Requirements
- Demonstrated extensive experience as a Secretary or Personal Assistant within a professional services environment (preferably with legal experience) and a minimum of four years in a similar role
- Typing speed of at least 55 words per minute with 98% accuracy
- Proficiency at an intermediate to advanced level in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
- Strong written and verbal communication skills, with the ability to build effective and trusting relationships internally and externally
- Proven ability to manage time and organise work effectively
- Exceptional attention to detail and strong client and business focus

Benefits
Hayward Hawk offers a competitive salary, estimated to be around $70,000 - $90,000 per annum, depending on experience, along with a range of benefits, including flexible work arrangements and opportunities for career growth and development.
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