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Facilities Management Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Integral UK.
About the RoleThe successful candidate will be responsible for assisting in the running of our CAFM system and providing administrative support to our Management Teams. This includes maintaining contractual compliance, mitigating service failures, and providing a timely and effective service as a critical part of our facilities team.
Key Responsibilities- Operate the CAFM System, receiving reactive and planned events, and relaying information to those responsible for action.
- Update the CAFM system with a full audit trail of the event from receipt to closure.
- Ensure that all statutory and compliance PPM's are completed within the allocated time frame and uploaded to the FM portal for audit review.
- Work with Engineer Supervisor to ensure subcontractors are booked in advance, ensuring the contract remains compliant.
- Manage Requests for Information in a timely manner.
- Manage the extension of time process, ensuring client representatives give approval, and this is accurately recorded.
- Interpret and analyze data to meet management and client needs.
- Assist with the development of the weekly newsletter.
- Ensure that works are booked in with buildings through calendar invites, with up-to-date information, risks, and impacts.
- Operate with safe working practices, adhering to Health and Safety regulations, COSHH, waste disposal, etc.
- Monitor and log all accidents and incidents as appropriate.
- Contribute to the efficient and effective working of the Facilities Management function.
- Provide clerical and administrative support to the Management Team, including word processing, filing, reception, telephone, and general office duties.
- Carry out any other duties assigned by the Management Team in connection with operational requirements.
The ideal candidate will have good communication skills, a flexible approach, and the ability to work independently. They will also have a general understanding of databases, word processing, and the internet.
What We OfferWe offer a competitive salary and a range of benefits, including opportunities for personal and professional development.
