Administrative Support Specialist

2 days ago

Bury St, Suffolk, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

We are seeking an experienced Administration Assistant to join our team at Hays Specialist Recruitment Limited. As an Administration Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Provide exceptional front-of-house reception services, including greeting visitors and serving refreshments.
  • Manage incoming and outgoing post, handle calls, receive deliveries, and scan documents.
  • Monitor and maintain office supplies, reordering items as necessary.
  • Update client contacts database with system updates.
  • Prepare client forms, including electronic verification.
  • Prepare engagement letters.
  • Bind hard copy documents, photocopy, and support with organizing group events.
Requirements

To succeed in this role, you will require:

  • Recent experience working in an office environment, including front-of-house reception work.
  • Competent administrative skills, including proficiency in Microsoft Word, Outlook, and Excel.
  • Work experience in the professional services sector is preferred but not essential.
  • Exceptional time management and organizational skills.
  • Ability to multitask, work independently, and be proactive.
  • Discretion and confidentiality.
  • Proficiency in Microsoft Word, Excel, and Outlook, and awareness of GDPR and its application in the workplace.
What We Offer

In return, you will be offered a competitive salary of £22,500 to £24,000, depending on your experience. You will join a collaborative team, working Monday to Friday, 100% office-based with on-site parking.

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