Administrative Support Specialist

1 week ago

Bury St, Suffolk, United Kingdom Hays Specialist Recruitment Limited Full time
About the Role

We are seeking an experienced Administration Assistant to join our team at Hays Specialist Recruitment Limited. As a key member of our office, you will play a vital role in ensuring the smooth operation of our front-of-house functions.

Key Responsibilities
  • Provide exceptional customer service to clients, visitors, and staff, both in person and via telephone.
  • Manage incoming and outgoing post, handle calls, receive deliveries, and scan documents with accuracy and efficiency.
  • Monitor and maintain office supplies, reordering items as necessary to ensure a well-stocked and organized workspace.
  • Update client contacts database with precision and attention to detail.
  • Prepare client forms, including electronic verification, and engagement letters with a high level of accuracy.
  • Bind hard copy documents, photocopy, and support with organizing group events.
Requirements

To succeed in this role, you will require:

  • Recent experience working in an office environment, including front-of-house reception work.
  • Competent administrative skills, including proficiency in Microsoft Word, Outlook, and Excel.
  • Work experience in the professional services sector is preferred but not essential.
  • Exceptional time management and organizational skills.
  • Ability to multitask, work independently, and be proactive.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in Microsoft Word, Excel, and Outlook, with an awareness of GDPR and its application in the workplace.
What We Offer

In return, you will be offered a competitive salary of £22,500 to £24,000, depending on your experience, and the opportunity to join a collaborative team in a 100% office-based role with on-site parking.

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