Executive Office Manager
3 weeks ago
We are seeking an experienced and results-driven Executive Office Manager to join our team at Tyler Griffen Limited. The successful candidate will provide executive-level administrative support to the C-Suite members, ensuring smooth operations.
Job Overview: Temporary role available immediately, covering a busy period for 2 months. As an Executive Office Manager, you will be responsible for providing administrative support to the CEO and 3 other C-Suite members.
About the Role:
- Manage diaries for the CEO and 3 other C-Suite members, scheduling internal and external meetings, MS Teams calls across various time zones.
- Oversee inbox management for the CEO and CFO, ensuring timely responses.
- Arrange international travel, flights, accommodation, transfers, visas, and produce itineraries.
- Organize events and conferences.
- Support investor roadshows.
- Produce reports, letters, invitations, and PowerPoint presentations.
- Process expenses and maintain accurate records.
- Source office supplies for the office.
- Maintain confidentiality and handle sensitive information with discretion.
Key Responsibilities:
- Have previously worked as an Executive Assistant or PA supporting multiple individuals.
- Have experience in supporting C-Suite or senior level Executives.
- Be able to start work immediately.
- Have managed very busy diaries.
- Have booked lots of international travel and be aware of various time zones.
- Be accustomed to working in a fast-paced environment.
- Be proactive with excellent organizational skills, multi-tasking, and prioritizing skills.
- Be calm under pressure.
- Meet deadlines set.
- Have excellent written skills and strong attention to detail.
- Be a great team player, with a positive, "Can-do" approach.
- Have excellent interpersonal and communication skills with the confidence to communicate effectively at all levels.
- Good MS Office skills (Word, Excel, PowerPoint, and Outlook).
Working Arrangements: Hybrid working arrangement, competitive hourly rate £32-£38 + holiday pay, opportunity to go permanent.
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