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Lead Meeting Coordinator

2 months ago

London, Greater London, United Kingdom AMS Natwest Contingent Full time
About the Role

We are seeking a highly organized and detail-oriented Meeting Scheduler Lead to join our team at AMS Natwest Contingent. As a key member of our contingent workforce solutions team, you will be responsible for coordinating and scheduling meetings, both internally and externally, to ensure optimal use of time and resources.

Key Responsibilities
  • Coordinate and schedule meetings for team members, clients, and stakeholders.
  • Manage multiple calendars to avoid scheduling conflicts and optimize meeting efficiency.
  • Communicate effectively with internal teams and external parties to confirm meeting details and agendas.
  • Prepare meeting materials, including agendas, presentations, and relevant documents.
  • Ensure meeting rooms or virtual meeting platforms are set up and equipped with necessary technology.
  • Send out meeting invitations and reminders to participants in a timely manner.
  • Act as a point of contact for meeting-related inquiries and troubleshooting.
  • Collaborate with administrative staff to arrange travel accommodations and catering for meetings, when necessary.
  • Assist in coordinating special events or conferences as needed.
  • Maintain confidentiality of sensitive information discussed during meetings.
  • Continuously evaluate and improve meeting scheduling processes to enhance efficiency and productivity.
Requirements
  • Proven experience as a meeting scheduler in a lead position within a fast-paced environment.
  • Proficient in calendar management software such as Microsoft Outlook, Google Calendar, or similar tools.
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong interpersonal and communication skills, both written and verbal.
  • Ability to work well under pressure and adapt to changing priorities.
  • Attention to detail and well-versed with extracting data from Excel.
  • Knowledge of virtual meeting platforms (e.g., Zoom, Microsoft Teams) is preferred.
  • Experience in event planning or coordination is a plus.
About Us

AMS Natwest Contingent is a leading provider of talent acquisition and management services. We partner with NatWest to support contingent recruitment processes. Our team is dedicated to delivering exceptional results and providing a positive experience for our clients and candidates.