Administrative Support Specialist for Executive Leadership

20 hours ago

London, Greater London, United Kingdom Sedex Full time
About Sedex

We are a leading provider of supply chain management solutions, helping over 85,000 businesses worldwide create socially and environmentally sustainable operations. Our data insights and expert guidance simplify the management, assessment, and reporting of sustainability performance.

Our Vision is to be a pioneer in making global supply chains more sustainable. Our Mission is to provide data-driven insights, accessible tools, and exceptional services that support businesses in improving their environmental, social, and governance (ESG) performance and outcomes.

The Role

This Administrative Support Specialist role will provide critical support to the Board of Directors and the Executive Leadership Team, ensuring seamless office management operations. The ideal candidate is highly organized, proactive, and adaptable, with excellent communication skills and attention to detail.

Key Responsibilities:

  • Provide high-level administrative support to the Executive Leadership Team, including scheduling meetings, coordinating travel arrangements, and expense management.
  • Support preparation and distribution of executive team monthly management board reporting packs and other documents on behalf of the ELT.
  • Coordinate and prepare Town Hall decks and agendas.
  • Compile data and prepare reports and documents as requested by the ELT.
Board and Committee Support

This role will also involve supporting the Board and committees, including:

  • Scheduling and coordinating board meetings, preparing agendas, maintaining and updating meeting records, and circulating papers as per agreed timelines.
  • Taking minutes during meetings and ensuring accurate and timely distribution of meeting minutes and follow-up on action items.
  • Preparing materials for meetings and serving as the primary point of contact for Board members, addressing inquiries, and providing necessary support.
AGM & Member Director Elections

In addition, this role will involve supporting AGMs and member director elections, including:

  • Providing logistical support for Annual General Meetings (AGMs).
  • Assisting in the preparation and distribution of AGM notices and documentation.
  • Supporting the coordination of member director elections, including candidate communication and voting process management.
  • Assisting with the onboarding of new member and independent non-executive directors, sharing induction materials, and arranging introduction sessions.
Office Management

This role will also involve day-to-day office operations, including:

  • Supporting the UK office, ensuring a well-organized and efficient work environment.
  • Being responsible for compliance aspects, such as fire and health & safety, including booking annual risk assessments and ensuring training for first aiders and fire marshals is up to date.

  • Administrative Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom Victim Support Full time

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our team. As an integral part of our Senior Leadership Team, you will provide exceptional administrative support to our Chief Executive Officer (CEO).Your key responsibilities will include:Managing the CEO's diary and ensuring seamless coordination of meetings,...

  • Administrative Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom Omnea Full time

    Job Description:As an Administrative Support Specialist - Executive Assistant, you will provide high-level administrative support to our senior leadership team. Your primary responsibilities will include scheduling appointments, managing correspondence, and coordinating travel arrangements. You will also be responsible for maintaining accurate records and...

  • Office Administration Specialist

    1 month ago

    London, Greater London, United Kingdom Executive Talent Full time

    Office Administrator Role OverviewAt Executive Talent, we're seeking a highly organized and proactive Office Administrator to support our executive leadership team in our London office. The ideal candidate will be responsible for maintaining a smooth day-to-day office operation, ensuring all administrative tasks are completed efficiently, and providing...

  • Administrative Support Specialist for Senior Leadership

    3 weeks ago

    London, Greater London, United Kingdom Immediate Live Co Full time

    We are seeking a highly skilled Administrative Support Specialist to provide exceptional administrative support to our senior leadership team at Immediate Live Co.About the RoleThis is a unique opportunity to join a dynamic and collaborative team as a Personal Assistant to Directors, supporting 3 of our BurdaInternational Leadership team members.You will be...

  • Operational Leadership Specialist

    4 weeks ago

    London, Greater London, United Kingdom HARRIS HILL EXECUTIVE SEARCH Full time

    Job OverviewA dynamic and challenging role has arisen for an Operational Leadership Specialist to join the team at HARRIS HILL EXECUTIVE SEARCH.

  • Support Officer for Chief Executive

    1 month ago

    London, Greater London, United Kingdom Victim Support Full time

    At Victim Support, we are seeking an exceptional Executive Support Officer to provide high-quality administrative support to our Chief Executive.This is a fantastic opportunity for a skilled and motivated individual to make a real difference in the lives of victims and their families.We are looking for someone with excellent organisational skills, strong...

  • Strategic Leadership Partner for Chief Executive

    3 weeks ago

    London, Greater London, United Kingdom Office for Students Full time

    Job Summary:We are seeking an exceptional Strategic Leadership Partner to join our team at the Office for Students. This is a senior role that requires strong leadership and coordination skills, with a focus on driving the chief executive's agenda within and beyond the organisation.The successful candidate will be highly credible within the Office for...

  • Administrative Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom ENGINEERINGUK Full time

    **Job Title:** Administrative Support Specialist**About the Role:** We are seeking an experienced Administrative Support Specialist to join our Generalist team at EngineeringUK. This is a unique opportunity to work in a dynamic environment, supporting senior leaders and contributing to the success of our organization.**Key Responsibilities:Day-to-day diary...

  • Executive Administrator for Leadership Team

    2 weeks ago

    London, Greater London, United Kingdom Immediate Media Co Full time

    About the RoleImmediate Media Co, a leading global media company with 250 media brands in 11 countries, is seeking a highly skilled Executive Administrator for Leadership Team to provide exceptional administrative support to our BurdaInternational leadership team. The ideal candidate will have a strong background in senior-level PA work and excellent...

  • Administrative Support Specialist

    6 days ago

    London, Greater London, United Kingdom Think Specialist Recruitment Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Reading. This is an exciting opportunity to work for an industry leading Tech company on a 6-month fixed term contract with the possibility of extending into a longer-term position.In this role, you will provide administrative support to...

  • Administrative Support Specialist

    2 months ago

    London, Greater London, United Kingdom Lockton Companies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team at Lockton People Solutions.The successful candidate will be responsible for coordinating meetings, travel arrangements, and expenses, as well as providing administrative support to ensure the smooth...

  • Administrative Support Professional for CEO

    4 weeks ago

    London, Greater London, United Kingdom Victim Support Full time

    About Victim Support:We are a leading victims' support organisation committed to making a difference every day. Our mission is to empower victims of crime and abuse to take control of their lives.Job Summary:We are seeking an exceptional Administrative Support Professional to join our team as Executive Support Officer. This is a full-time opportunity working...

  • Executive Support Specialist

    2 weeks ago

    London, Greater London, United Kingdom Natixis NY Branch Full time

    Job SummaryWe are seeking an exceptional Executive Support Specialist to join our team in the Commodities Markets division. As an Executive Support Specialist, you will be responsible for providing administrative support to Senior Managers and their teams, including diary management, meeting arrangement, and travel coordination.Main...

  • Senior Administrative Specialist

    3 weeks ago

    London, Greater London, United Kingdom BNY Full time

    Senior Administrative Specialist OpportunityWe are looking for a highly motivated and experienced Senior Administrative Specialist to join our Digital Transformation team in London, UK. As an Executive Assistant, you will provide comprehensive support to Senior Directors in Operations, as well as collaborate with the Global Head of Ops Senior Executive...

  • Administrative Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom COREcruitment Full time

    Job DescriptionWe are seeking a highly organised and experienced Administrative Support Specialist to join our team in Central London.About the Role:Provide dedicated administrative support to the senior leadership team, including diary management, meeting coordination, and correspondence handling.Plan and coordinate travel arrangements, including transport,...

  • Executive Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom Duke Corporate Education Limited Full time

    About the RoleWe are looking for an Executive Support Specialist to provide high-quality administrative support to our senior leaders. This role involves working closely with our executive directors to anticipate and meet their administrative needs, exercising strong upwards management to deliver a world-class standard of efficient and effective executive...

  • Executive Administration Specialist

    3 weeks ago

    London, Greater London, United Kingdom Place Recruitment LTD Full time

    An Executive Administration Specialist is required to join our team in the heart of London's West End.This exciting opportunity involves supporting a small team of professionals with high demands, necessitating a skilled candidate with several years of experience to excel in this challenging role.Core Responsibilities:Coordinating travel plans, including...

  • Administrative Support Specialist

    2 months ago

    London, Greater London, United Kingdom Red Island Recruitment Full time

    Red Island Recruitment is seeking a highly skilled Administrative Support Specialist to join their team in London. As an Administrative Support Specialist, you will provide exceptional administrative support to the leadership team, ensuring efficiency in all areas.Key Responsibilities:Act as an administrative assistant to the leadership team, providing a...

  • Executive Support Specialist

    2 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Job Title: Executive Support SpecialistFY Recruitment is seeking an experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level administrative support to our partners and ensure seamless execution of projects.Key Responsibilities:Extensive client liaison throughout the search process, both...

  • Administrative Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom Russell Tobin Full time

    Are you a proactive and detail-oriented individual looking for a challenging role as an Administrative Support Specialist?As an Administrative Support Specialist at Russell Tobin, you will provide primary administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of the organization.Key...