Administrative Support Specialist

2 months ago


London, Greater London, United Kingdom Lockton Companies Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team at Lockton People Solutions.

The successful candidate will be responsible for coordinating meetings, travel arrangements, and expenses, as well as providing administrative support to ensure the smooth operation of our team.

  • Coordinate meetings, travel, and expenses for the leadership team
  • Provide administrative support to ensure the smooth operation of the team
  • Assist with email management and inbox organization
  • Arrange travel and accommodations for team members
  • Coordinate client events and meetings
  • Provide support for the coordination and management of client visits, conferences, and meetings
  • Integrate and understand operational and office services
  • Coordinate with individual managers for new starter on-boarding
  • Awareness and accessibility of Executive members calendars/diaries
  • Assist team with complex administrative functions
  • Ownership of G&E register, Organisation chart
  • Adherence to the Lockton LLP procedures and best practices
  • Ad-hoc personal administration duties
  • Office management - maintenance of office area, document management (SharePoint), stationary orders and ad hoc moves
  • Ability to communicate effectively and professionally with clients, insurers, and other associates
  • Ability to manage time, prioritize, and ensure deadlines are met without compromising quality
  • Excellent organizational and project management skills
  • Deep knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint) or similar software applications
  • Analytical and problem-solving skills, including research and investigation
  • Willingness and ability to continue to develop knowledge on a continual basis
  • Excellent attention to detail, self-motivated, and pro-active
  • Previous Executive Assistant experience would be an advantage

We are looking for a highly organized and detail-oriented individual who is able to work effectively in a fast-paced environment. If you are a motivated and proactive individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity.



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