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Bid Coordinator

2 months ago

Stonebridge Greater London, United Kingdom Bid Solutions Full time

About the Role:

The Bid Coordinator will play a crucial role in the development of bid responses for our clients in the rail infrastructure industry. As a key member of the Bid Solutions team, you will be responsible for coordinating the bid submission process, ensuring that all proposals are submitted on time and meet the required standards.

Key Responsibilities:

  • Coordinate the development of bid responses, including bid structure, content, and responses to questions.
  • Work with the pre-contract team to create high-quality proposals, including bid submissions, interview presentations, and capability documents.
  • Navigate client portals to obtain tender information and submit proposals.
  • Log all project opportunities and keep related information up-to-date on internal systems.
  • Proofread and format final materials to ensure consistency with company branding guidelines.
  • Regularly update a library of company standard PQQ and tender responses, including CVs and case studies.
  • Collaborate with the wider bid team to create winning bids.
  • Produce graphics to support PQQ/tender bid responses.
  • Provide administrative support to the bid team as required.
  • Assist in the development of content for internal and external communications, maintaining a clear and consistent identity and communication key messages effectively.

Requirements:

  • Minimum of 2 years' experience in a similar role.
  • Strong IT skills, with an accomplished ability to use the Microsoft Office Suite and Adobe InDesign software.
  • Ability to multi-task and work to tight deadlines under pressure.
  • Experienced in formatting, reviewing, and proofreading for content and grammar.
  • Team player and effective communicator, able to develop positive, effective working relationships across functions and outside the company.
  • Strong organisational and administrative skills, with excellent attention to detail.
  • Motivated and flexible individual, happy to initiate activities as well as follow instruction.