Bid Coordinator Specialist
4 weeks ago
A leading civil engineering firm is seeking a skilled Bid Coordinator to support its team in the preparation and production of PQQ and Tender submissions.
Key Responsibilities:
- Manage PQQs in accordance with the level of experience and complexity of the bid, ensuring timely completion.
- Ensure compliance with work-winning processes and procedures to manage submissions and bid-related information.
- Support briefings and progress meetings, maintaining auditable records of actions agreed for each bid.
- Initiate and produce non-technical written responses for submissions, including references, case studies, CVs, and project experience.
- Support contributors with content development and responses, assessing whether questions are being answered.
- Manage inputs from contributors, ensuring they are aware of deadlines and chasing where necessary.
- Maintain, organize, and collate documents and supporting information for each proposal, ensuring high-quality information.
- Provide feedback to the Head of Submissions and Bid Managers on progress with coordination and collation of information.
- Create the final publication and ensure the bid is delivered to the client on time.
- Produce the final submission in liaison with submission team members, ensuring timely delivery via hard copy or electronic portal.
- Maintain a document management system, ensuring a complete record of the submission is maintained for future review or scrutiny.
- Support administration with document controlling duties.
Required Skills/Experience:
- Over two years' experience in working in a bidding or similar environment.
- Strong administration skills, with good attention to detail and the ability to multitask.
- Demonstrated previous experience of working within the bidding or similar process.
- Creating and handling graphic images for inclusion in submission documents, requiring experience with software packages such as Microsoft and Adobe.
- IT literacy and confidence, with experience of MS Office software, particularly Word.
- Excellent communication skills and the ability to build strong relationships internally and externally.
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