Office Administrator
4 weeks ago
We are seeking an experienced Office Administrator to join our team at Brock Recruitment Ltd. This is a part-time opportunity, with 16-20 hours available per week, depending on the needs of the candidate.
Job Summary:
The successful candidate will be responsible for providing administrative support to our Care Home team. This will include organizing office operations, controlling correspondence, scanning files, designing filing systems, and reviewing and approving supply requisitions.
Key Responsibilities:
- Organizing office operations and procedures
- Controlling correspondence and scanning files
- Designing filing systems and reviewing supply requisitions
- Approving staff timesheets and ensuring accurate payment
- Creating and maintaining staff and resident files
- Helping to maintain the staff training matrix
- Recording and monitoring annual leave, sickness, and other trackers
- Processing pre-admission, admission, and discharge documents
- Following up on enquiries for potential new residents
- Preparing contracts and invoices for new residents
- Processing cash and cheques promptly
- Preparing a weekly list of outstanding monies
- Ensuring orders from suppliers are received and correct
- Supporting the centralised sales, purchase ledger, finance, and payroll input systems
- Managing resident personal floats and petty cash
- Processing invoices and entering them into a ledger
- Preparing banking for residents fees, lunch money, and cheque exchanges
- Carrying out monthly cheque, banking, and cash book analysis
- Carrying out other financial tasks as needed
- Ensuring computer systems are maintained via Microsoft Office
- Supporting meetings and maintaining minutes
- Dealing with queries efficiently
- Developing and maintaining good filing systems
- Assisting with producing reports and statistics
- Completing regular returns on time
- Booking medical appointments for residents and managing staff diaries
- Liaising with relatives
- Keeping accurate records
- Providing a professional, welcoming, and friendly service to visitors and residents
Requirements:
- Able to plan and prioritize workload
- Professional in the presentation of self within the workplace
- Understanding of and commitment to equality of opportunity
- Able to demonstrate a track record of organisational improvement
- Comfortable working in a target-driven environment and willing to step outside comfort zone
- Passionate about offering superior services and making a difference
- A glass half full person with a sense of humour and positive outlook
- A team player who engages well with others
- Strong communicator and influencer
- Positive, energetic, and hard-working
- Flexible and adaptable to change
- Able to demonstrate strong skills in Excel, Word, Outlook, and other applications
- Experienced in working to deadlines, working alone, and as part of a team
- Experienced in handling data, numbers, and reporting in detail
- Experienced with HR administration, payroll, and bookkeeping
- Experienced in administration work in a healthcare setting
Benefits:
£12.00 per hour
16-20 hours available per week, depending on the needs of the candidate
Office hours, days, and times to be agreed with the client and candidate
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Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full timeCare Home Office AdministratorBrock Recruitment Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team at a Care Home in [location].About the Role:Provide administrative support to the management team, including organizing office operations, controlling correspondence, and designing filing systems.Assist with staff...
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Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full timeAbout the RoleWe are seeking an experienced Office Administrator to join our team at a Care Home in a part-time capacity. The successful candidate will be responsible for providing administrative support to the full-time administrator and contributing to the smooth operation of the office.Key ResponsibilitiesOrganise office operations and procedures,...
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Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full timeAbout the RoleWe are seeking an experienced Office Administrator to join our team at a Care Home in a part-time capacity. The successful candidate will be responsible for providing administrative support to the full-time administrator and contributing to the smooth operation of the office.Key ResponsibilitiesOrganise office operations and procedures,...
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Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full timeAbout the RoleWe are seeking an experienced Office Administrator to join our team at a Care Home in a part-time capacity. The successful candidate will be responsible for providing administrative support to the full-time administrator and contributing to the smooth operation of the office.Key ResponsibilitiesOrganise office operations and procedures,...
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Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full timeAbout the RoleWe are seeking an experienced Office Administrator to join our team at a Care Home in a part-time capacity. The successful candidate will be responsible for providing administrative support to the full-time administrator and ensuring the smooth operation of the office.Key ResponsibilitiesOrganise office operations and procedures, controlling...
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