Office Administrator

4 weeks ago

Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full time
Job Title: Office Administrator

Job Summary:
We are seeking an experienced Office Administrator to join our team at Brock Recruitment Ltd. The successful candidate will be responsible for providing administrative support to our clients' care home.

Key Responsibilities:

Organising office operations and procedures, controlling correspondence, scanning files, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Approving staff timesheets and ensuring accurate and timely payment.
Maintaining staff and resident files, conducting checks and references.
Supporting the maintenance of the staff training matrix.
Recording and monitoring annual leave, sickness, and other trackers.
Processing pre-admission, admission, and discharge documents.
Following up and monitoring enquiries for potential new residents.
Preparing contracts and invoices for new residents and processing fees.
Processing cash and cheques promptly and preparing a weekly list of outstanding monies.
Ensuring the receipt and accuracy of orders from suppliers.
Supporting the centralised sales, purchase ledger, finance, and payroll input systems.
Managing resident personal floats and petty cash.
Processing invoices and entering them into a ledger.
Preparing banking for residents' fees, lunch money, cheque exchanges, and other financial tasks.
Conducting monthly cheque, banking, and cash book analysis.
Performing other financial tasks to support the home.
Maintaining computer systems via Microsoft Office.
Supporting meetings, ensuring they run smoothly, and keeping minutes.
Dealing with queries efficiently.
Developing and maintaining good filing systems.
Assisting with producing reports and statistics.
Ensuring regular returns are completed on time.
Booking medical appointments for residents and managing staff diaries.
Liaising with relatives.
Keeping accurate records.
Providing a professional, welcoming, and friendly service to visitors, residents, and through telephone/email as the first point of contact.

Requirements:

Ability to plan and prioritise workload.
Professional presentation of self within the workplace.
Understanding of and commitment to equality of opportunity.
Ability to demonstrate a track record of organisational improvement.
Comfortable working in a target-driven environment and willing to step outside comfort zone.
Passionate about offering superior services and wanting to make a difference.
A glass half full person with a sense of humour and positive outlook.
A team player who engages well with others.
Strong communicator and influencer.
Positive, energetic, and hard-working.
Flexible and adaptable to change.
Ability to demonstrate strong skills in Excel, Word, Outlook, and to learn other applications.
Experienced in working to deadlines, working alone, and as part of a team.
Experienced in handling data, numbers, and reporting in detail.
Experienced with HR administration, payroll, and bookkeeping.
Experienced in administration work in a healthcare setting.

Benefits:

£12.00 per hour
16-20 hours available, depending on the needs of the candidate
Office hours, days, and times to be agreed with the client and candidate

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