Event Delivery Coordinator

2 weeks ago

London, Greater London, United Kingdom BDB Pitmans LLP Full time
Senior Project Manager Position at BDB Pitmans LLP

BDB Pitmans LLP is a leading law firm with offices in London, Cambridge, Reading and Southampton. We are committed to delivering exceptional services to our clients.

We are seeking a highly organized and detail-oriented Senior Project Manager to join our team. This role will be responsible for coordinating the logistics of virtual and in-person events across the firm, including corporate hospitality. The successful candidate will work closely with the Event and Client Experience Manager Marketing, as well as the wider Marketing, Business Development and Client Relationship teams to ensure our events calendar is varied and executed within budget.

The ideal candidate will have experience in project management, preferably in a professional services environment. They should be proficient in Microsoft Word, Excel, PowerPoint and Outlook, and have excellent communication and problem-solving skills. A degree-level qualification or equivalent, combined with relevant events experience, is essential for this role. 30 based in London, but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary. Time outside of standard hours will be required for events support and overtime / time off in lieu will be available.

Key Responsibilities:
  • Project managing virtual and in-person events from conception through to completion.
  • Maintaining and enhancing the events process for the firm to achieve business objectives.
  • Working closely with the Facilities team to ensure the successful, cost-effective and high-quality delivery of in-person events held at the firm's offices.
  • Identifying an appropriate event format, securing dates and arranging external venue visits where necessary.
  • Overseeing event logistics on-site at each office.
  • Monitoring event budgets and spend alongside the Event and Client Experience Manager and BD&M Director.
  • Processing and documenting event invoices in a timely manner with the support of the BD and Marketing Assistants.
  • Working with the CRM team to create event mailing lists. Compiling RSVPs, tracking and circulating responses through the firm's CRM system, InterAction.
  • Creating and sending event email campaigns using the firm's email marketing software, Vuture.
  • Working with the BD and Marketing Assistants to promote events on the firm's website, social media channels, intranet and internal newsletters.
  • Printing of all event collateral including name badges and signage, liaising with the Graphic Designer when required to produce materials.
  • Preparing post-event reports, measuring event success and co-ordinating attendee follow-up plans with Business Development to show ROI.
  • Drive consistencies in regional event execution across London, Cambridge, Reading and Southampton.
  • Work collaboratively with the Event and Client Experience Manager and wider firm to share events best practice.
  • Develop ideas and help the firm to innovate the way we execute events.

Salary Information: The estimated salary for this position is £50,000 - £60,000 per annum, depending on experience.

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