Administrative Assistant
1 day ago
We are seeking an experienced Administrator to join our team at Pertemps Plymouth. As an Administrator, you will provide administrative support to our Lead Partners and help drive the growth of our office.
Key Responsibilities:
- Provide ad hoc accounts, administration, and secretarial support to the local team.
- Manage meeting room diaries, room set ups, and close downs.
- Handle hospitality for clients, including meeting, greeting, arranging parking, and refreshments.
- Answer phones, main switchboard, and intercom; direct calls and take and pass on messages accurately and efficiently.
- Handle and deal with daily post, filing, and communication.
- Upkeep and communicate key office information, including suppliers, contractors, services, utilities, emergency shut offs, and general maintenance management details.
- Check Registered Office Board.
- Perform company secretarial services for our clients, including online statutory filings.
- Ensure terms of business are up to date and other key legal documentation is in place for our clients.
- Prepare database invitees and attendees for local office events.
- Create and send out invitations, managing responses and reminders.
- Generate content relating to events attended and agreed programme.
- Provide general event support for the office.
Requirements:
- A positive attitude, friendly, and approachable.
- Resilient, able to multi-task, and work independently/flexibly.
- Adaptable, organised, and conscientious.
- Takes the initiative, ability to prioritise, and meet deadlines.
- Discrete, professional, and team orientated in approach.
- Passionate about all areas of internal and external service.
- Efficient and accurate typing skills and processing.
- Excellent oral and written communication.
- Sound working knowledge of technology, including MS Word, Excel, PowerPoint, and Outlook.
- Recent experience of working in a similar position or customer/client facing administrative role.
What We Offer:
- Hybrid working pattern.
- Annual salary review.
- Opportunity to carry over one week's holiday into the following year.
- Death in service 3 x annual salary.
- Access to Westfield Rewards and Health scheme.
- 24-hour external Employee Assistance Programme helpline.
- Flexible benefits, including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving, and Private Medical Insurance.
- Introducing clients and staff commission schemes.
- Enhanced Maternity and Paternity pay after one year's service.
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