Administrative Assistant

1 day ago


Birmingham, Birmingham, United Kingdom Williams Lea Full time
Job Title: Personal Assistant

Williams Lea is seeking a highly skilled and organized Personal Assistant to join our team in a leading law firm.

Job Summary

We are looking for a proactive and detail-oriented individual to provide enhanced, on-site support to a varied team of solicitors, enabling them to operate efficiently. The successful candidate will be responsible for managing complex diaries, answering telephone calls, organizing internal and external meetings, and assisting fee earners with billing and credit control processes.

Key Responsibilities
  • Proactively manage complex diaries for partners and fee earners
  • Answer telephone calls in a timely fashion, taking clear and detailed messages
  • Organize internal and external meetings, greet visitors, and arrange client refreshments
  • Assist fee earners with billing and credit control processes, generating accurate billing reports and draft bills
  • Manage client records on the firm's client relationship management tool
  • Coordinate fee earner movements and make travel arrangements
  • Manage the client and matter inception process, ensuring files are opened in a timely manner
  • Submit partner/fee earners expenses in a timely manner
  • Coordinate document production, e-filing, and file management
  • Undertake departmental specific tasks, such as working with Bundledocs and Land Registry portal
  • Adhere to and participate in AML processes
  • Demonstrate flexibility with working practices and processes
Personal Attributes
  • Exceptional written and verbal communication skills
  • Proficient multi-tasker
  • Competent with Microsoft Office suite
  • Team player
  • Excellent interpersonal skills
  • Solutions-focused
  • High level of confidentiality and integrity
  • Exceptional attention to detail
Benefits

We offer a comprehensive benefits package, including:

  • 25 days holiday plus bank holidays
  • Salary sacrifice schemes and retail vouchers
  • Life Assurance
  • Private Medical Insurance
  • Dental Insurance
  • Health Assessments
  • Cycle-to-work scheme
  • Gym memberships
  • Referral Scheme

We value diversity and equality and are committed to creating an inclusive work environment.



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