Conveyancing Assistant
4 weeks ago
Job Title: Conveyancing Assistant
Job Summary:
We are seeking a highly organized and detail-oriented Conveyancing Assistant to join our Residential Property Team at Recruitment Avenue. As a Conveyancing Assistant, you will provide professional support to our team leader and contribute to the provision of a high-quality admin service to our clients.
Main Responsibilities:
- Update clients and agents regularly and provide email and phone cover when the team leader is not available
- Drafting contract packs and ad hoc letters
- Preparing files for completion and attending to post-completion matters through to file closure
- Able to show initiative when responding to queries and actively try to seek solutions to problems
- Supporting and building working relationships with the team leader and wider team members
- Effectively liaising with staff from other departments and external contacts as required
- Accurately maintaining and updating client and other relevant contact details on the firm's database
- Processing all forms including client questionnaires, money laundering form
- Assisting in maintaining compliant and accurate file management and office systems
- Proofreading all work, checking for spelling and grammar
- Preparing report bundles both electronically and manually
- Preparing completion statements and accounts forms
- Scheduling and managing deeds to ensure records are kept up to date
Key Skills/Experience Needed:
- Positive and professional approach
- Able to communicate with a wide variety of different people from first-time buyers to multi-million-pound investor clients, buying and selling agents, and mortgage brokers
- Attention to detail
- Strong organisational skills
- Work efficiently and effectively under pressure and to deadlines
- Self-motivated and reliable with an ability to use own initiative
Benefits:
- 25 days holiday (FTE) plus Bank Holidays rising with service
- Long Service holiday award - 1 extra week every 10 years continuous service
- Private Healthcare - BUPA (offered after probation is passed)
- Scottish Widows Pension Scheme (5% employer / 5% Employee)
- Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance - 4 x salary / Permanent Health Insurance
- Paid ESG (Environmental, Social and Governance) day
- Enhanced Maternity/Paternity Leave
- Season Ticket Loan
- Gym Flex membership
- Electric car scheme
- Dress for your Day Policy
- Agile Working Policy
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