Conveyancing Assistant

4 weeks ago


Chelmsford, Essex, United Kingdom Recruitment Avenue Full time

Job Title: Conveyancing Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Conveyancing Assistant to join our Residential Property Team at Recruitment Avenue. As a Conveyancing Assistant, you will provide professional support to our team leader and contribute to the provision of a high-quality admin service to our clients.

Main Responsibilities:

  • Update clients and agents regularly and provide email and phone cover when the team leader is not available
  • Drafting contract packs and ad hoc letters
  • Preparing files for completion and attending to post-completion matters through to file closure
  • Able to show initiative when responding to queries and actively try to seek solutions to problems
  • Supporting and building working relationships with the team leader and wider team members
  • Effectively liaising with staff from other departments and external contacts as required
  • Accurately maintaining and updating client and other relevant contact details on the firm's database
  • Processing all forms including client questionnaires, money laundering form
  • Assisting in maintaining compliant and accurate file management and office systems
  • Proofreading all work, checking for spelling and grammar
  • Preparing report bundles both electronically and manually
  • Preparing completion statements and accounts forms
  • Scheduling and managing deeds to ensure records are kept up to date

Key Skills/Experience Needed:

  • Positive and professional approach
  • Able to communicate with a wide variety of different people from first-time buyers to multi-million-pound investor clients, buying and selling agents, and mortgage brokers
  • Attention to detail
  • Strong organisational skills
  • Work efficiently and effectively under pressure and to deadlines
  • Self-motivated and reliable with an ability to use own initiative

Benefits:

  • 25 days holiday (FTE) plus Bank Holidays rising with service
  • Long Service holiday award - 1 extra week every 10 years continuous service
  • Private Healthcare - BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance - 4 x salary / Permanent Health Insurance
  • Paid ESG (Environmental, Social and Governance) day
  • Enhanced Maternity/Paternity Leave
  • Season Ticket Loan
  • Gym Flex membership
  • Electric car scheme
  • Dress for your Day Policy
  • Agile Working Policy


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