Conveyancing Assistant

3 months ago

Chelmsford, United Kingdom Recruitment Avenue Full time

Department: Residential Real Estate

Location: Chelmsford

Our client is a UK Top 50 law firm. With a heritage spanning 160 years, they have more than 700 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks.

They advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

Purpose of job:

The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader.

As a Conveyancing Assistant, you will have a passion for all things 'property’ related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

The Department:

The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader.

Main Responsibilities:

  • Update clients and agents regularly and provide email and phone cover when team leader is not available
  • Drafting contract packs and ad hoc letters
  • Preparing files for completion and attending to post-completion matters through to file closure
  • Able to show initiative when responding to queries and actively try to seek solutions to problems
  • Supporting and building working relationships with the team leader and wider team members
  • Effectively liaising with staff from other departments and external contacts as required
  • Accurately maintaining and updating client and other relevant contact details on the firm’s database
  • Processing all forms including client questionnaires, money laundering form
  • Assisting in maintaining compliant and accurate file management and office systems
  • Proofreading all work, checking for spelling and grammar
  • Preparing report bundles both electronically and manually
  • Preparing completion statements and accounts forms
  • Scheduling and managing deeds to ensure records are kept up to date
  • Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

Key Skills/Experience Needed:

  • Positive and professional approach
  • Able to communicate with a wide variety of different people from first time buyers to multi-million-pound investor clients, buying and selling agents and mortgage brokers
  • Attention to detail
  • Strong organisational skills
  • Work efficiently and effectively under pressure and to deadlines
  • Self-motivated and reliable with an ability to use own initiative
  • Positive and professional approach

Benefits:

  • 25 days holiday (FTE) plus Bank Holidays rising with service
  • Long Service holiday award - 1 extra week every 10 years continuous service
  • Private Healthcare - BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance - 4 x salary / Permanent Health Insurance
  • Paid ESG (Environmental, Social and Governance) day
  • Enhanced Maternity/Paternity Leave
  • Season Ticket Loan
  • Gym Flex membership
  • Electric car scheme
  • Dress for your Day Policy
  • Agile Working Policy

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