Administrative Manager

3 weeks ago


Edinburgh, Edinburgh, United Kingdom Search Full time
Job Title:

Office & Operations Manager

Job Description:

We are seeking a highly skilled and experienced Office & Operations Manager to join our team on a 3-month fixed-term contract basis. This is a unique opportunity to work with a small charity based in Central Edinburgh, providing operational support across the entire business.

About the Role:

This role will be extremely varied, involving the overall management and coordination of all office administration, including dealing with incoming enquiries, correspondence management, and systems administration. You will also provide comprehensive support to the committee and associated meetings, as well as supporting the Grants Administration process and Finance function.

Duties:
  • Management of office administration, including dealing with incoming enquiries, correspondence management, and systems administration.
  • Providing support to the committee and associated meetings, including scheduling of calendars, arranging meetings, and taking minutes.
  • Supporting the Grants Administration process, including dealing with Trustees, managing payments, and ensuring all information is recorded and filed accurately.
  • Supporting the Finance function, including processing of donations, insurance management, dealing with suppliers, invoicing, credit cards, expenses, and reconciliations.
  • Supporting on HR issues, including timesheet processing, employee expenses, organising staff inductions, updating and drafting contracts, maintaining personnel records, and dealing with sickness/absences and Health & Safety work.
Requirements:

To be considered for this role, you should have previous experience in a similar varied office or operations management role, excellent interpersonal and communication skills, and solid IT skills including the full MS Office suite.

Salary:

The salary for this role is up to £40,000 pro-rata, depending on experience.



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