UK Contract Administration Manager

2 days ago


Edinburgh, Edinburgh, United Kingdom Integral UK LTD Full time
About the Job

As a Contract Administration Manager at Integral UK LTD, you will be responsible for administering all financial and commercial aspects of the contracts. You will work closely with the site teams and head office to ensure accurate processing of quotations, purchase orders, invoices, time sheets, and holiday records.

Main Tasks:

  1. To administer all financial and commercial aspects of the contracts.
  2. To assist in the production of supporting financial information.
  3. To maintain and update both manual and computer records relating to areas of which the company is responsible.
  4. To prepare and issue predefined reports, which form part of the contracts and customers' requirements.
  5. To administer quality management system documentation and ensure compliance.
  6. Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets, and holiday records.
  7. Correspondence and filing.
  8. Minutes of meetings.
  9. Preparation of reports and documentation.
  10. Updating of electronic records.
  11. Material ordering and administration.
  12. Subcontractor's administration.
  13. Raising purchase orders and ensuring that purchase orders are updated when changes required.
  14. Production of valuations and presentation of results.
  15. Production of short-range plan information.
  16. Quote logging and processing.
  17. Collating timesheets from engineers, chasing and checking quality of data.
  18. Contract set-up (PPM / System support).
  19. Application billing preparation.
  20. Contract escalation process.

Essential Skills:

  1. Proficient IT skills including MS Word, MS Excel, and MS PowerPoint.
  2. Comfortable with data analysis and numerical reasoning.
  3. Working towards, or have gained, a recognised finance qualification (preferably AAT).
  4. Excellent knowledge and use of Microsoft Excel.
  5. Previous administration experience.
  6. Excellent computer and I.T competencies.
  7. Excellent written and verbal communication.
  8. Good knowledge of ISO9001 principles.
  9. Ability to prioritise workload and manage several tasks concurrently.

This is a rewarding opportunity to contribute your skills and experience to our team at Integral UK LTD. The annual salary for this role is around £55,000, taking into account the level of responsibility and expertise required.



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