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Office Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at The Portfolio Group. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office environment.
Key Responsibilities:- Scheduling and Coordination: Confirm scheduling of consultants' diaries four weeks ahead, aligning with targets set by the Regional Manager.
- Travel Optimization: Utilize geographical planning to minimize travel time for consultants.
- Appointment Management: Confirm all appointments by close of business every Wednesday for the week ahead.
- Team Collaboration: Collaborate with the Team Leader to review schedules and provide feedback on high-mileage appointments.
- Problem-Solving: Proactively backfill canceled appointments and reschedule them for the next available date.
- Communication: Act as a liaison between consultants and management, escalating any scheduling issues as needed.
- Negotiation Skills: Strong negotiation skills to coordinate appointments effectively.
- Time Management: Ability to multitask and prioritize tasks efficiently.
- Problem-Solving: Proficient in problem-solving to address scheduling conflicts.
- Customer Service: Excellent customer service skills to interact with clients professionally.
- Geographical Awareness: Geographical awareness to optimize travel routes.
- Relationship Building: Ability to maintain and build internal relationships with team members.
If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at The Portfolio Group.
