Office Coordinator

5 months ago

Manchester, United Kingdom PRGX Global, Inc Full time

**ABOUT PRGX**

Job title: Office Coordinator Location:
Manchester 5 days per week Hours:
Part time. 5 hours per day.

Role summary:
Being an Office Coordinator at PRGX is an incredibly rewarding role where no day is the same and your responsibilities will change as the business grows. You will be at the forefront of helping promote and embed our PRGX culture. The primary focus will be overseeing the office function for circa 100 employees, within a professional services environment. Working closely with the respective senior leadership and management teams. The role requires knowledge and experience of organizing and coordinating office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. Developing intra-office communication protocols. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

You will be the friendly face to greet visitors and stakeholders giving them a warm PRGX welcome, always championing our mission and brand.

Areas of responsibility are as follows:

- Greet visitors and provide administrative support to employees
- Maintain the condition of the office. Ensure tidiness. Liaise with 3rd Parties for necessary repairs
- Prepare letters, presentations, and reports
- Manage office supplies and sundries
- Help with employee recruitment/student placements
- Asset Management and Office move co-ordinating
- Oversee and agree contracts and providers for services including security, cleaning and catering
- Coordinate with the IT department on all office equipment
- Oversee health and safety requirements for the office
- Arrange and support with travel arrangements for people travelling to the Manchester and other office/site locations, if required
- Organise company events and conferences/board meetings
- Sort & distribute post
- Partner with HR to maintain office policies as necessary
- Coordinate schedules, appointments, and bookings
- Assist senior management team when required
- Management of the cleaners, including cleaning supplies
- Approvals of deliveries and invoices
- Utilities management
- Help to create and establish office procedures
- Liaise with Landlord. Govern Fob Management
- Manage desk booking, seating plans & meeting Rooms
- Maintain a safe, secure, and pleasant work environment
- Any other duties, as required Key requirements: Essential
- Extensive PC skills including knowledge of Microsoft Office and preferably database experience
- Excellent written and verbal communication. Negotiation and relationship building skills
- Reliable and discrete
- Organisational skills.
- Attention to detail and problem-solving skills.
- Leadership and the ability to ’make things happen’.
- Good, time management.
- Calm under pressure.

Desirable
- Knowledge of business and management principles

**WORKING CONDITIONS AND EQUAL EMPLOYMENT**

Any physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the described job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to remain stationary; move; lift and/or move up to 15 pounds. The employee must regularly sit; use hands to finger, handle, or feel; reach with hands and arms; communicate. Specific vision abilities required by this job include close vision.

PRGX does not discriminate against employees or applicants for employment based upon race, color, national origin, genetic information, religious beliefs, gender, age, marital status, disability, veteran status, or any other protected classifications, activities, or conditions as required by federal, state and local laws.

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