Front Desk Specialist
2 days ago
We are seeking an experienced Administrative Specialist to join our team at HCLTech. The successful candidate will be responsible for managing the day-to-day activities of the office, ensuring a smooth and efficient work environment, and providing exceptional customer service.
Key Responsibilities- Front Office Management:
- Serve as the primary point of contact for visitors, customers, and senior leadership team members.
- Answer and direct calls, handle inquiries, and assist with general administrative tasks.
- General Office Administration:
- Manage office supplies, coordinate with vendors, and maintain inventory for office and kitchen supplies.
- Coordinate with different departments to ensure seamless office operations.
- Facility Management:
- Oversee office maintenance, ensuring the office space is clean, organized, and well-maintained.
- Coordinate with facilities team for any repairs or upkeep needed.
- Meeting Room Bookings and Upkeep:
- Manage the booking of meeting rooms and ensure they are appropriately set up for meetings, including necessary equipment and refreshments.
- Ensure meeting rooms are kept tidy and ready for use at all times.
- Visitor Management:
- Greet and direct visitors to appropriate personnel or departments.
- Maintain visitor logs and issue visitor passes as needed.
- Courier & Dispatch Management:
- Handle incoming and outgoing courier services, ensuring timely delivery and dispatch of documents and packages.
- Kitchen Management:
- Oversee the kitchen area to ensure cleanliness, stock levels, and proper organization.
- Ensure proper arrangement for snacks, beverages, and catering requirements.
- Seating Management:
- Maintain seating arrangements and ensure office seating is organized and aligned with employee needs.
- Handle seating allocations for new joiners and visitors.
- Catering Arrangements:
- Coordinate the arrangement of catering services for office events, meetings, or special occasions, ensuring quality and timely delivery.
- Meet & Greet Senior Leadership:
- Provide a warm and professional welcome to visitors, customers, and senior leadership team members.
- Proven experience in office management or administration roles.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Ability to manage various administrative tasks efficiently and independently.
- Professional and approachable demeanor.
- Ability to work well in a team environment.
Estimated Salary: $62,000 - $82,000 per annum, depending on location and experience.
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