Administrative Specialist

5 hours ago

Egham, United Kingdom HCLTech Full time

Key Responsibilities:

  1. Front Office Management:
  • Serve as the first point of contact for visitors, customers, and senior HCL leadership.
  • Answer and direct calls, handle inquiries, and assist with general administrative tasks.
  1. General Office Administration:
  • Manage office supplies, coordinate with vendors, and maintain inventory for office and kitchen supplies.
  • Coordinate with different departments to ensure smooth office operations.
  1. Facility Management:
  • Oversee office maintenance, ensuring the office space is clean, organized, and well-maintained.
  • Coordinate with facilities team for any repairs or upkeep needed.
  1. Meeting Room Bookings and Upkeep:
  • Manage the booking of meeting rooms and ensure they are appropriately set up for meetings, including necessary equipment and refreshments.
  • Ensure meeting rooms are kept tidy and ready for use at all times.
  1. Visitor Management:
  • Greet and direct visitors to appropriate personnel or departments.
  • Maintain visitor logs and issue visitor passes as needed.
  1. Courier & Dispatch Management:
  • Handle incoming and outgoing courier services, ensuring timely delivery and dispatch of documents and packages.
  1. Kitchen Management:
  • Oversee the kitchen area to ensure cleanliness, stock levels, and proper organization.
  • Ensure proper arrangement for snacks, beverages, and catering requirements.
  1. Seating Management:
  • Maintain seating arrangements and ensure office seating is organized and aligned with employee needs.
  • Handle seating allocations for new joiners and visitors.
  1. Catering Arrangements:
  • Coordinate the arrangement of catering services for office events, meetings, or special occasions, ensuring quality and timely delivery.
  1. Meet & Greet Senior Leadership:
  • Provide a warm and professional welcome to visitors, customers, and senior leadership team members.

Qualifications and Skills:

  • Proven experience in office management or administration roles.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Ability to manage various administrative tasks efficiently and independently.
  • Professional and approachable demeanor.
  • Ability to work well in a team environment.


For more information kindly contact at sunakshi.chauhan@hcltech.com

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