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Medical Secretary

2 months ago

Oxford, Oxfordshire, United Kingdom Oxford Health NHS Trust Full time
About the Role

We are seeking a highly organized and detail-oriented Medical Secretary to join our dynamic team at Oxford Health NHS Trust. As a Medical Secretary, you will play a crucial role in supporting our clinicians and providing administrative support to ensure the smooth operation of our services.

Key Responsibilities
  • Provide clerical support to named Consultant Psychiatrists and the Adult Mental Health Team (AMHT), including co-ordinating consultant/team diaries and typing reports/letters to GPs and other relevant individuals.
  • Register referrals on the system, answer telephone calls, offer appointments, and book relevant clinic slots for both face-to-face and digital consultations.
  • Send appointment reminders by text message/telecall, capture clinical activity electronically, check and update patient demographic details, and support other AMHT support staff.
  • Contribute to improving the quality of our services and lead on initiatives that improve the efficiency of the Trust as directed by your line manager.
  • Organize your workload with the Consultants and AMHT, and co-ordinate their activities with other medical secretaries, support officers, and administrators to ensure an efficient service is provided.
Requirements
  • Proven experience of working in an office environment.
  • Experience of using Office computer programs, including Excel, Word, and Outlook.
  • Ability to liaise with all professionals and levels in a confident and effective manner.
  • Ability to deal with the public in a polite and effective manner.
  • Ability to manage and prioritize your own workload.
  • Ability to produce good quality correspondence.
  • Organizational skills, including managing diary systems and tracking information.
What We Offer
  • Excellent opportunities for career progression.
  • Individual and Trust-wide learning and development.
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service.
  • NHS Discount.
  • Pension scheme.
  • Lease car scheme.
  • Employee Assistance Programme.
  • Mental Health First Aiders.
  • Staff accommodation (waiting lists may apply).
  • Staff networking and support groups.