Administrative Support Specialist
4 weeks ago
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to our Edinburgh based client, a national law firm.
As a key member of the team, you will be responsible for producing accurate correspondence, managing diaries, and handling client matters, while ensuring effective communication and organisation within the team.
The ideal candidate will have strong PA experience, ideally in a legal environment, and will be confident in using Microsoft Office and document management systems.
Responsibilities include:
- Producing and amending correspondence, documents, and presentations using Word, Excel, PowerPoint, and PDF/Adobe.
- Managing client and matter files, including opening, closing, and conflict checks.
- Organising diaries, meetings, room bookings, catering, and IT support.
- Managing email accounts, including inboxes of absent fee earners.
- Taking notes and managing attendance for team meetings.
- Assisting with regular billing, invoice management, and payment tracking.
- Coordinating travel, hotel bookings, and expense claims.
- Maintaining and updating client and contact information.
- Supporting with ad hoc administrative tasks, such as organising team training and managing document storage.
- Liaising with internal teams including Finance, IT, and Marketing for efficient office operations.
- Providing additional support to other divisions when required.
About You:
- Strong organisational abilities with excellent attention to detail.
- Prior experience as a PA or Executive Assistant.
- Confident in using Microsoft Office and document management systems.
- Experience within the legal sector is advantageous but not essential.
Benefits:
- Competitive salary and benefits package.
- Opportunities for career progression and development.
- A dynamic and supportive working environment.
- Access to firm-wide training and events.
Pertemps are recruiting for a Personal Assistant to work with our Edinburgh based client, a national law firm.
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