Administrative Support Specialist

1 day ago


Oxford, Oxfordshire, United Kingdom Oxford University Hospitals Full time

Job Overview

The Administrative Support Specialist plays a vital role in coordinating and maintaining the delivery of an efficient and professional administration support service within Ear, Nose and Throat. They will be responsible for providing line management, supervision, and support to all Patient Pathway Administrators, Assistant Patient Pathway Administrators, and Receptionist Supervisor within Ear, Nose and Throat.

Main Duties

  • Provide primary administrative support to the Service Manager and named Consultant/s, clinical staff, and all patients under their care, including diary administration, correspondence support, and other administrative duties as required.
  • Utilize the digital transcription system (Dragon) to produce high-quality clinical correspondence informing referrers, patients, and other relevant parties of patient pathway progress.
  • Support patients under the Clinicians' care by administering relevant diagnostic investigations and expediting them in line with the weekly diagnostic pathway and RTT pathway.
  • Collaborate with the Service Manager and Patient Pathway Administrators to continuously manage the Diagnostic Patient Tracking List (PTL).

Working for Our Organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country, providing a wide range of general and specialist clinical services, and serving as a base for medical education, training, and research. Delivering Compassionate Excellence defines the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital, Nuffield Orthopaedic Centre in Headington, and the Horton General Hospital in Banbury.

We are seeking an experienced Administrative Support Specialist to join our team. In this role, you will have the opportunity to work in a dynamic and supportive environment, contributing to the delivery of excellent patient care.



  • Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Administrative Support SpecialistAbout the RoleAllen Associates is seeking an exceptional administrative professional to support the Director's office in Oxford. As an Administrative Support Specialist, you will provide exceptional support to the Director's team, managing the front desk, coordinating events, and performing secretarial duties.About YouTo...


  • Oxford, Oxfordshire, United Kingdom MONARD ELECTRICAL Full time

    Administrative Support SpecialistWe are seeking a highly organized and motivated Administrative Support Specialist to join our dynamic team at MONARD ELECTRICAL. As a well-established company in the electrical industry, we pride ourselves on providing top-notch service and innovative solutions to our clients. The Administrative Support Specialist will play a...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    About the RoleThis is an exciting opportunity to join the People and Organisational Development (POD) service at the University of Oxford. As an Administrative Support Specialist, you will provide administrative support for a range of workshops, programmes, projects, and consultancy. You will work closely with the Operations Coordinator to develop a new...


  • Oxford, Oxfordshire, United Kingdom Red King Resourcing Full time

    We are a dynamic and forward-thinking architecture firm that prides itself on creativity, innovation, and a commitment to delivering outstanding design projects for our clients. Our team is a collaborative group of professionals passionate about architecture and design, and we're currently seeking a highly organised and efficient Administrative Support...


  • Oxford, Oxfordshire, United Kingdom Oxford Instruments Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to our CHRO and CFO at Oxford Instruments. The successful candidate will be responsible for managing diaries, scheduling meetings, and handling travel arrangements.Key ResponsibilitiesManage diaries and schedule...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Careers Full time

    We are seeking an experienced Administrative Support Specialist to join our team at The Recruitment Group Careers. The ideal candidate will have a strong background in the professional services sector, with excellent organisational skills and the ability to prioritise a busy workload.The successful candidate will be responsible for supporting clients with...


  • Oxford, Oxfordshire, United Kingdom Triumph Consultants Ltd Full time

    Triumph Consultants Ltd is seeking an experienced Administrative Support Specialist to join their team. The successful candidate will be responsible for providing administrative support to the Post room, Printing and Scanning team, ensuring excellent delivery of customer service.The ideal candidate will have a minimum of 12 months recent experience in a...


  • Oxford, Oxfordshire, United Kingdom Williams Lea Limited Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Williams Lea Limited.Job DescriptionThe primary focus of this role will be to provide exceptional support to the Reprographics and Office Services teams on a daily basis, ensuring all tasks are completed within the specified timeframe.You will add...


  • Oxford, Oxfordshire, United Kingdom Williams Lea Limited Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Williams Lea Limited. The successful candidate will provide daily back-office services for our clients and teams, including reprographics and mail services in both physical and digital environments.Key...

  • IT Support Specialist

    4 weeks ago


    Oxford, Oxfordshire, United Kingdom Get Support IT Services Limited Full time

    Job SummaryWe are seeking a skilled IT Support Specialist to join our team at Get Support IT Services Limited. As an IT Support Specialist, you will be responsible for providing first-class customer service and support to our clients.Main ResponsibilitiesProvide technical support to clients via phone, email, and on-site visitsInstall, configure, and...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are delighted to be working with one of Oxford's leading companies who are hiring for a Business Support Officer. This role will provide administrative and secretarial support to ensure a smooth running of the office to the Business Support Lead.The ideal candidate will have experience in administration, be IT literate, and possess excellent organisation...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are seeking a highly organized and detail-oriented Business Support Officer to provide administrative and secretarial support to our Business Support Lead. The successful candidate will work a 37 hour week on a 6 month temporary contract with the possibility of extension. Key responsibilities include: . Providing administrative support services to the...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are seeking a highly organized and detail-oriented Business Support Officer to provide administrative and secretarial support to our Business Support Lead. The successful candidate will work a 37 hour week on a 6 month temporary contract with the possibility of extension.Key responsibilities include:Providing administration and support services to the...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are seeking a highly organized and detail-oriented Business Support Officer to provide administrative and secretarial support to our team. The successful candidate will work a 37 hour week on a 6 month temporary contract with the possibility of extension. Key responsibilities include: Providing administrative support services to the Business Support...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are delighted to be working with one of Oxford’s leading companies who are hiring for a Business Support Officer. This role will provide administrative and secretarial support to ensure a smooth running of the office to the Business Support Lead.The ideal candidate will have experience in administration, be IT literate, and possess excellent...


  • Oxford, Oxfordshire, United Kingdom Adecco Full time

    Job Title: AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our team at Thames Valley Police in their Human Resources department. The successful candidate will provide administrative support to internal and external customers, ensuring a high-quality service and advice is provided in a timely manner.Key...


  • Oxford, Oxfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    At beBee Professionals, we are looking for a skilled Administrator to provide administrative support to our team in Oxford, UK. This role is crucial for maintaining smooth day-to-day operations and fostering effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence.Oversee office supplies and equipment...


  • Oxford, Oxfordshire, United Kingdom OXFORDSHIRE COUNTY COUNCIL Full time

    About the RoleWe are seeking a highly organized and detail-focused individual to join our team as a Business Support Officer. As a key member of our Adult Social Care department, you will play a crucial role in providing administrative support and assistance to our teams.Key ResponsibilitiesUndertake a variety of administration tasks to deliver...


  • Oxford, Oxfordshire, United Kingdom MONARD ELECTRICAL Full time

    We are seeking a highly organized and motivated Office Administrator to join our dynamic team at Monard Electrical.Key ResponsibilitiesManage office supplies and inventory, ensuring all materials are well-stocked and organized.Handle incoming and outgoing communications, including emails and phone calls, ensuring timely responses.Assist with customer...


  • Oxford, Oxfordshire, United Kingdom Reed Full time

    Admin Support RoleAn exciting opportunity has arisen for an Admin Support Officer to join a local authority in Oxford. The role involves providing general administrative and project support, with a focus on the coordination and proactive management of access to supported accommodation under the Oxfordshire Homelessness Alliance.Key Responsibilities:Manage...