Administrative Assistant
4 days ago
We are seeking a highly organised and proactive Secretary to join our team in Bury St Edmunds, Suffolk. As a key member of our team, you will provide efficient and effective secretarial and administrative support to our lawyers, ensuring the highest standards of service.
Main Duties and Responsibilities- Accurately type letters, forms, attendance notes, briefs to counsel, invoices, and other documents, including audio transcription.
- Maintain client, case, and contact details in our practice software and complete online submissions.
- Assist the team's lawyers in managing their schedules proactively.
- Handle enquiries via phone and in person, recommend appropriate services, and ensure follow-ups.
- Field and take calls from clients and third parties, relay messages, and ensure actions are taken promptly.
- Enter key dates in departmental and central diaries, monitor diary notes, and inform of forthcoming events and deadlines.
- Open and maintain electronic and paper files, conduct conflict checks, onboard clients, and assist with file closures post-case resolution.
- Prepare draught forms and documents using case file information.
- Assist in collating documents for court and other bundles using appropriate software.
- Prepare reports from practice software for billing and regular reviews.
- Always respect client confidentiality.
- Provide support to other team members as required, including reception cover.
We are looking for a highly organised and proactive individual with a minimum of 3 years secretarial experience. You should possess excellent verbal and written communication skills, demonstrating confidence, clarity, and courtesy in all interactions. You should be adept at multitasking, managing various requests simultaneously while maintaining high standards of quality and productivity. A methodical and accurate approach is essential, especially under tight deadlines. Proficiency in Microsoft Office, particularly Word, Outlook, and Excel, along with a typing speed of at least 60 words per minute is required. We value a client-focused mindset, with a professional and welcoming demeanour, and a readiness to recommend services that fit clients' needs. Initiative and problem-solving skills are essential, as is the ability to identify areas for improvement and escalate issues when necessary while maintaining strict client confidentiality.
What We OfferWe offer a competitive salary of £25,000 per annum, 25 days annual leave, plus bank holidays, contributory pension, parking season ticket, and employee extras such as compassionate leave, discounted legal services, social events throughout the year, payment for professional memberships, and development opportunities.
-
Administrative Assistant
1 week ago
Bury St, Suffolk, United Kingdom Reed Full timeAdministration Assistant Job DescriptionWe are seeking an experienced Administration Assistant to support our client in Bury St Edmunds. This is a full-time, office-based role with hours from 8:45 to 17:15, Monday to Friday.Key Responsibilities:General Office Administration: Provide administrative support to the Office Administrator, ensuring the smooth...
-
Administrative Assistant
1 week ago
Bury St, Suffolk, United Kingdom Reed Full timeAdministration Assistant Job DescriptionWe are seeking an experienced Administration Assistant to support our client in Bury St Edmunds. This is a full-time, office-based role with hours from 8:45 to 17:15, Monday to Friday.Key Responsibilities:General Office Administration: Provide administrative support to the Office Administrator, ensuring the smooth...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeAdministration Assistant Job DescriptionWe are seeking an experienced Administration Assistant to support our client in Bury St Edmunds. This is a full-time, office-based role with hours from 8:45 to 17:15, Monday to Friday.Key Responsibilities:General Office Administration: Provide administrative support to the Office Administrator, ensuring the smooth...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeAdministration Assistant Job DescriptionWe are seeking an experienced Administration Assistant to support our client in Bury St Edmunds. This is a full-time, office-based role with hours from 8:45 to 17:15, Monday to Friday.Key Responsibilities:General Office Administration: Provide administrative support to the Office Administrator, ensuring the smooth...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role **About the Role** We are seeking an experienced Administrative Support to join our team at Hales Group Limited. As an Administrative Support, you will provide administrative assistance to the sales team, supporting them with tasks such as preparing quotations, maintaining customer databases, and coordinating sales...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support role. The successful candidate will provide secretarial and administrative support to the Design department, working closely with the Team Director to ensure seamless day-to-day operations. Key Responsibilities: *...
-
Administrative Assistant
2 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAdministrative Support Role We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support role. The successful candidate will provide secretarial and administrative support to the Design department, working closely with the Team Director to ensure seamless day-to-day operations. Key Responsibilities: *...
-
Administrative Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAbout the Role:Hales Group Limited is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the support staff, you will provide administrative support to the Design department, ensuring the smooth operation of daily tasks.Main Responsibilities:Administrative Support: Provide secretarial and...
-
Administrative Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAbout the Role:Hales Group Limited is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the support staff, you will provide administrative support to the Design department, ensuring the smooth operation of daily tasks.Main Responsibilities:Administrative Support: Provide secretarial and...
-
Administrative Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAbout the Role:Hales Group Limited is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the support staff, you will provide administrative support to the Design department, ensuring the smooth operation of daily tasks.Main Responsibilities:Administrative Support: Provide secretarial and...
-
Administrative Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Hales Group Limited Full timeAbout the Role:Hales Group Limited is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As a key member of the support staff, you will provide administrative support to the Design department, ensuring the smooth operation of daily tasks.Main Responsibilities:Administrative Support: Provide secretarial and...
-
Administration Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeWe are seeking a highly skilled and experienced Administration Assistant to join our client in a full-time, office-based role. The successful candidate will support the Office Administrator to ensure the smooth running of the office, handling general office duties, client administration, and various ad hoc tasks. Key Responsibilities General Office...
-
Administration Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeWe are seeking a highly skilled and experienced Administration Assistant to join our client in a full-time, office-based role. The successful candidate will support the Office Administrator to ensure the smooth running of the office, handling general office duties, client administration, and various ad hoc tasks. Key Responsibilities General Office...
-
Administration Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeWe are seeking a highly skilled and experienced Administration Assistant to join our client in a full-time, office-based role. The successful candidate will support the Office Administrator to ensure the smooth running of the office, handling general office duties, client administration, and various ad hoc tasks. Key Responsibilities General Office...
-
Administration Assistant
3 weeks ago
Bury St, Suffolk, United Kingdom Reed Full timeWe are seeking a highly skilled and experienced Administration Assistant to join our client in a full-time, office-based role. The successful candidate will support the Office Administrator to ensure the smooth running of the office, handling general office duties, client administration, and various ad hoc tasks. Key Responsibilities General Office...
