Administrative Support Specialist
4 weeks ago
Sims Limited is a global leader in metal recycling, with a strong commitment to the circular economy and environmental sustainability. As a responsible corporate citizen, we seek to create a working environment that is built on a foundation of respect and inclusion, where everyone can contribute, advance on merit, and realize their full potential.
The successful candidate will be responsible for providing administrative support to the site manager, including recording site absence, holidays, and ingoing and outgoing post activities. They will also be responsible for dealing with incoming telephone enquiries in a friendly and professional manner, ensuring the Company's weighbridge procedures are adhered to at all times.
Key Responsibilities:
- Provide general administration support to the site manager
- Recording of site absence, holidays and ingoing and outgoing post activities
- Deal with incoming telephone enquiries in a friendly and professional manner
- Ensure the Company's weighbridge procedures are adhered to at all times
- Control site purchase order systems
- Co-ordinate with yard personnel to ensure the correct processing of all loads.
- Liaison with customers, lorry drivers, contractors and any other visitors to the company who may call at the weighbridge
- Ensure compliance by all staff, contractors and visitors to the site with the Company Health and Safety Policy
- Control purchases of consumables – PPE, stationary and office maintenance
- Ensure site accounting records are kept accurate and up to date,
- Ensure that reporting requirements for the Head Office Accounts Department are met
- Control and develop systems for dealing with export and sales documentation
- Identify daily issues with materials codes, identify ticket/pricing issues understand cause and effect on margin and sales if materials posted incorrectly and priced incorrectly, communicate all issues with NF Manager and UK Central where required.
- Demonstrate personal responsibility for all Safety, Health, Environment, Community, and Sustainability (SHECS) policies, procedures, and initiatives
- Support diversity and inclusion, positive employee relations, and teamwork
- Support measures designed to effectively manage costs and adherence to budgetary requirements
- Comply with all Company policies, procedures, and initiatives relevant to job
Key Skills/Competencies:
- Exceptional organisational skills
- High level of attention to detail and accuracy
- Excellent interpersonal skills
- Self-motivated, flexible and adaptable
- Integrity and confidentiality
- Strong written and verbal communication skills
- Good problem solving skills and the ability to stay calm under pressure
- The ability to manage a varied workload
- Reliable and able to deal with confidential information
- Ability to stay calm under pressure
Qualifications:
- Strong IT skills (MS Word, Excel etc.) and the ability to learn new processes
- Good numeracy and literacy skills essential
- Basic knowledge of Health & Safety legislation
Sims Limited offers a rewarding career with a promote-from-within philosophy and a variety of programs available to support continuous learning. We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimizes waste and protects the environment.
A career with Sims Limited provides you with the opportunity to work with an organization whose goal is to be the world's safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.
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