Administrative Support for Buying Teams
2 weeks ago
Job Role: Buying Admin
At Selfridges, we are seeking an experienced Buying Admin to provide administrative support to our Buying teams. As a Buying Admin, you will be responsible for creating sku's and loading orders onto the system, dealing with and resolving queries, and liaising closely with suppliers.
Key Responsibilities:
- Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules, and order amendments.
- Upload the buyers worksheet and create skus in Retek, highlighting areas where the Buyers worksheet is incomplete and work with the Buyer to improve.
- Load orders onto the system correctly as soon as possible after they are received.
- Set up and monitor the delivery schedule, checking delivery windows and schedules, and highlighting problems to the Buying team.
- Check order confirmation with suppliers, chasing and checking confirmation notes.
- Resolve DC queries – for example, mismatched delivery notes (aim to avoid stock sitting in the DC).
- Update and maintain the database with relevant terms, e.g., trade/settlement discounts.
- Set up accounts for new suppliers.
- Ensure requests for pre-ticketing are communicated to suppliers.
Requirements:
- Organised and proactive, able to multi-task, prioritise, and work to tight deadlines, while maintaining excellent attention to detail.
- A problem solver, able to apply different ways of thinking in different situations.
- A great communicator, both verbal and written, with the ability to build strong relationships with stakeholders and work across various teams.
- A proactive team member, able to collaborate with the wider Buying and Merchandising teams.
- Pacey, positive, and flexible, responsive to business needs, with a willingness to take responsibility for tasks.
- All over the numbers, analytical and results-driven, able to use data to measure performance and identify areas of improvement.
- Systems literate, proficient in Excel and other Microsoft Office software, with high levels of accuracy.
About Selfridges:
Selfridges is a trusted and respected colleague, dedicated to providing exceptional customer service and delivering outstanding results.
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