Senior Meeting Coordinator

4 weeks ago

London, Greater London, United Kingdom CBRE Full time
Job Title: Senior Meeting Coordinator

At CBRE, we are seeking a highly organized and detail-oriented Senior Meeting Coordinator to oversee daily operations of meeting and events, ensuring a positive experience and high level of service for our clients.

Key Responsibilities:
  • Take full ownership of event bookings from handover to delivery, identifying requirements and expectations to create a seamless experience.
  • Regularly check and own all event spaces, ensuring rooms are reset and all maintenance, cleaning or facilities issues are reported, followed up and resolved in a timely manner and to the highest standard.
  • Manage all event set-up, tear down and resetting of spaces, including moving of furniture as appropriate, liaising with Catering, AV and Workplace Experience teams and stakeholders during the planning process to ensure everything is in order.
  • Work closely with the Catering team to ensure quotations are accurate, within budget and signed off as appropriate to the correct business units. Ensure that any sign off is within agreed timelines for food and service delivery.
  • Use the Condeco room reservation system to secure space and ensure event bookings are updated accurately and on-time with all relevant information for accurate cross charging. Ensure all events are uploaded onto the intranet correctly.
  • Use Condeco room reservation to ensure each space is being used in the most appropriate and efficient way.
  • Make needed adjustments to bookings and the team member's events to retain this efficiency.
  • Support the events team with any administration as required, including guest lists, name badges and managing merchandising stock.
  • Manage the allocation of events to the respective event coordinator.
  • Manage the team working hours schedule to ensure correct resources for the business needs of the day.
  • Support the Meeting and Events Manager in daily management of the team, events, processes and improvements to ways of working as assigned.
Requirements:
  • Manage the team working hours schedule to ensure correct resources for the business needs of the day.
  • Support the Meeting and Events Manager in daily management of the team, events, processes and improvements to ways of working as assigned.
  • Microsoft Office Suites - Intermediate level.
  • Organized with exceptional attention to detail and ability to achieve high standards of work with minimal supervision.
  • Articulate professional with ability to multi-task, effectively prioritize and execute tasks in a high-pressure environment.
  • A minimum of 1 year experience in the events industry.
About CBRE:

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations

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