Accounts Coordinator

2 days ago


Huntingdon, Cambridgeshire, United Kingdom Reed Full time

Job Summary:

We are seeking a highly skilled and organized Accounts Administrator to join our client's Finance department in a dynamic and supportive environment. As an Accounts Administrator, you will play a pivotal role in raising orders, managing and coordinating shipments, and overseeing the accounts payable and receivable ledgers.

Key Responsibilities:

  • Accounts Receivable: Maintain the Accounts Receivable ledger by processing receipts, raising invoices, taking payments, and issuing credit notes.
  • Accounts Payable: Post invoices to the ERP System and match them to corresponding GRNs via the automated AP System.
  • Payment Processing: Process payments in the AP Module and post direct debits and other bank payments into the general ledger.
  • Customer Service: Respond to inbound AP and AR enquiries and send collection statements.
  • Inventory Management: Work closely with the sales team to ensure efficient invoicing and debt collection.
  • Logistics: Schedule and coordinate UK & International shipments, including preparing and submitting documents for customs clearance.
  • Order Fulfillment: Liaise with Sales, Production, Warehouse, and Accounts teams to ensure timely shipment and invoicing of products and parts.
  • Stock Management: Manage order fulfilment and transportation activities, working with couriers and the warehouse team to meet agreed timelines and standards.
  • Order Processing: Process orders, allocate stock, raise Purchase orders, and send production orders.
  • Supply Chain Management: Collaborate with the Sales team to manage stock allocation, shipments, and order lead times.
  • Quality Control: Review shipping documents to ensure correct paperwork is in place for all transactions.

Additional Responsibilities:

  • Distribute supplier invoices for managerial approval.
  • Perform other reasonable administrative duties as required.

Requirements:

  • Accounts Payable & Receivable experience.
  • Experience with customs and international shipment coordination.
  • Proficiency in managing the sales order process from order placement to delivery.
  • Familiarity with ERP systems (Syspro 8 and/or Salesforce experience beneficial).
  • Excellent prioritisation skills and the ability to remain calm under pressure.
  • A team player with outstanding communication, organisational, and administrative skills.
  • Keen attention to detail and comfort with numerical tasks.
  • Ability to develop effective working relationships both internally and externally.
  • Capable of working under pressure and on own initiative.

What We Offer:

  • Competitive salary package.
  • Opportunity to work in a dynamic and supportive environment.
  • Professional development and growth opportunities.

To be considered for this role, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.



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