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Accounts Administrator

2 months ago

Huntingdon, Cambridgeshire, United Kingdom Reed Full time

Job Summary

We are seeking a highly skilled and organized Accounts Administrator to join our team at Reed. As a key member of our Finance department, you will be responsible for maintaining the Accounts Receivable ledger, processing invoices, and coordinating shipments.

Key Responsibilities

  • Accounts Receivable Management
    • Maintain the Accounts Receivable ledger by processing receipts, raising invoices, taking payments, and issuing credit notes.
    • Post invoices to the ERP System and match them to corresponding GRNs via the automated AP System.
  • Accounts Payable Management
    • Process payments in the AP Module and post direct debits and other bank payments into the general ledger.
    • Distribute supplier invoices for managerial approval.
  • Order Fulfillment and Transportation
    • Schedule and coordinate UK & International shipments, including preparing and submitting documents for customs clearance.
    • Manage order fulfilment and transportation activities, working with couriers and the warehouse team to meet agreed timelines and standards.
  • Administrative Support
    • Process orders, allocate stock, raise Purchase orders, and send production orders.
    • Collaborate with the Sales team to manage stock allocation, shipments, and order lead times.
    • Review shipping documents to ensure correct paperwork is in place for all transactions.

Requirements

  • Accounts Payable & Receivable.
  • Experience with customs and international shipment coordination.
  • Proficiency in managing the sales order process from order placement to delivery.
  • Familiarity with ERP systems (Syspro 8 and/or Salesforce experience beneficial).
  • Excellent prioritisation skills and the ability to remain calm under pressure.
  • A team player with outstanding communication, organisational, and administrative skills.
  • Keen attention to detail and comfort with numerical tasks.
  • Ability to develop effective working relationships both internally and externally.
  • Capable of working under pressure and on own initiative.

What We Offer

  • Competitive salary package.
  • Opportunity to work in a dynamic and supportive environment.
  • Professional development and growth opportunities.