Office Coordinator
4 weeks ago
About the Role:
We are seeking an experienced Administrator/Facilities Coordinator to join our team at Atrium Recruitment Ltd. As the ideal candidate, you will play a crucial role in managing the weekly schedule for all engineers, working closely with the director and accounts administrator to ensure the smooth operation of the business.
Key Responsibilities:
- Allocate maintenance jobs to engineers, communicating effectively with tenants, letting agents, and landlords.
- Organize changes to staff and engineer schedules.
- Maintain accurate records of compliance certificates, utilizing Word and Excel.
- Provide timely updates to tenants, agents, and landlords on progress and timelines.
- Order appliances and parts as needed.
- Ensure deliveries of materials are correctly allocated to bookings.
- Manage incoming phone inquiries professionally.
- Collaborate with the director to support day-to-day operations.
Requirements:
- Minimum of 2 years' experience in office administration.
- Must have an excellent telephone manner.
- Strong IT skills and proficiency in Microsoft Office.
- Exceptional attention to detail.
- Previous customer-facing experience.
- Scheduling or booking coordination experience is a plus, though full training will be provided.
- Self-motivated, well-organized, and able to multitask effectively.
- Ability to work under pressure and meet deadlines.
- Excellent time management skills.
What We Offer:
- Competitive salary depending on experience.
- 21 days of holiday plus 8 bank holidays (1 extra day of holiday per year of service).
- Monday to Friday work schedule.
- Working hours: 8:30 am to 5:00 pm.
- Pension scheme.
- Free Parking
- Company events and socials.
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