Financial Operations Assistant

7 days ago


Bexley, Greater London, United Kingdom Lovesuccess Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Assistant to join our team at Love Success. As a Financial Operations Assistant, you will provide administrative support to our finance department, ensuring the efficient operation of financial procedures and systems.

Key Responsibilities
  • Operate and maintain financial procedures and systems of the school
  • Assist the Finance Manager in ensuring robust financial accounting and ordering systems are in place
  • Process financial transactions efficiently and accurately, ensuring VAT is correctly accounted for
  • Support the management of the school accounting function, ensuring its efficient operation to agreed procedures
  • Assist with resolving problems, including ordering, processing, and payments, and resolving school finance queries from staff, students, and their parents
  • Assist with the finance procurement function, providing support and training to colleagues with obtaining quotes and approving orders
  • Process purchase orders, invoices, and staff expenses accurately and on a timely basis, ensuring they have been fully authorized by budget holders
  • Assist with the finance income function, following up on outstanding monies due to the school and reporting as required to the Finance Manager
  • Maintain internal control procedures and ensure accounting standards are met
  • Prepare information required by auditors at the direction of the Finance Manager
  • Assist in managing the Finance department's communications with stakeholders
  • Receive and reconcile cash and cheques for various income items, prepare funds for banking, and ensure all insurance and audit requirements are complied with
  • Reconcile supplier statements and update the finance system accordingly
  • Assist with maintaining the school fixed asset register
  • Support with any other duties relevant to the role
Requirements
  • Experience of using financial software and systems
  • Excellent organizational and communication skills
  • Ability to work accurately and efficiently in a fast-paced environment
  • Strong attention to detail and ability to maintain confidentiality
  • Ability to work as part of a team and provide support to colleagues


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