Senior Administrator Common Room Position
4 weeks ago
Senior Administrator (Common Room)
Job Summary
Brighton College is seeking a highly skilled and experienced Senior Administrator to join our team in the Common Room. As a key member of our administrative team, you will provide essential support to academic staff and contribute to the smooth operation of the College.
Key Responsibilities
- Provide secretarial and administrative support to academic staff, including collating pupil reports, recording key meetings, and managing school trips.
- Liaise with the Second Master to coordinate the completion, printing, and distribution of pupil internal flags, progress grades, short reports, and long reports.
- Take and distribute minutes for weekly Common Room morning briefings, after-school House Masters/Mistresses meetings, and Common Room AGM meetings.
- Manage two budgets, including submitting budget bids, approving invoices, and allocating spend to relevant budget.
- Organize mail outs and produce parental address labels for the Blue Book and other labels throughout the term.
- Coordinate the systems involved in the management of school trips.
- Provide support to the Admissions department as required.
- Assist with Parents Evenings as needed.
- Produce routine lists, such as staff lists, term dates, and house fire registers.
- Organize termly ECT conferences in liaison with the Head of Professional Development and Deputy Head (Common Room).
- Provide support to the Deputy Heads and Exams Office as required.
- Order and maintain stationery supplies.
- Use mail merge to create teacher badges and pupil guide labels for Open Morning.
- Ensure all pupil contact detail information is compliant and up-to-date in iSAMS.
Person Specifications
- Excellent communication and teamwork skills.
- Dynamic and proactive approach, with the ability to work under pressure and take initiative.
- Ability to deal with teaching staff in a fair, firm, and consistent manner.
- Self-disciplined and excellent time management skills to work to deadlines.
- Excellent English with a sharp eye for detail.
- Flexibility to work some evenings to minute staff meetings.
- Respect for the confidential nature of some aspects of the role.
- Ability to maintain an overview of complex systems.
Technical Skills
- Strong working knowledge of Word, including mail merges, and Excel.
- Minimum of 45wpm typing speed.
- Minute-taking skills.
- Knowledge of Microsoft packages, including PowerPoint and Publisher.
- Previous experience working with databases and iSAMS or similar school timetabling systems.
Working Hours and Benefits
This is a full-time role, Monday to Friday, 8:30am to 5:00pm, with a 60-minute unpaid lunch break. The role includes a contributory pension scheme, life cover, complimentary lunch, and free tickets to College events. The successful candidate will also have access to a job-specific learning and development program and an employee benefits platform with a range of discounts and rewards.
Safeguarding Responsibilities
- This role involves daily contact with pupils and requires engagement in regulated activity relevant to children.
- All staff have a responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible and with whom they come into contact.
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