Office Administrator

10 hours ago


Islington, Greater London, United Kingdom Invision Group Full time
Office Manager

We are seeking an experienced Office Manager to join our team at Invision Group. As the first point of contact for visitors, contractors, and staff, you will be responsible for managing the reception area, handling calls, and greeting visitors.

The successful candidate will also act as Office First Aider, Fire Marshal, and IT Gatekeeper, ensuring the smooth operation of our office. You will be responsible for ordering office supplies, furniture, and IT equipment, as well as managing maintenance contractors.

Key responsibilities include:

  • Managing the reception area, including calls, visitors, and tidying
  • Acting as Office First Aider, Fire Marshal, and IT Gatekeeper
  • Ordering office supplies, furniture, and IT equipment
  • Managing maintenance contractors
  • Handling office security and reporting fire alarm faults
  • Booking couriers, travel, and meals for Directors
  • Organizing company events and managing meeting room bookings
  • Communicating office issues via email to staff
  • Controlling documents for pre-construction, commercial, and operations teams
  • Providing IT support, including setup, liaison with third-party providers, and software management
  • Overseeing internal IT migration, office moves, and Wi-Fi functionality
  • Managing suppliers and reducing costs
  • Logging training certificates and managing accreditations
  • Providing administrative support, including printing, scanning, and binding
  • Managing reception staff and work experience placements
  • Assisting with general office tasks and company events

In return for your skills and experience, we offer:

  • A competitive basic salary up to £40k
  • An EOT Scheme with the first £3,600 per year tax-free
  • Annual leave that increases with length of service
  • A contributory pension scheme
  • A discretionary bonus scheme
  • Team lunches and monthly events
  • A collaborative and innovative team environment
  • Career and personal development opportunities

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