Executive Assistant to the CEO

2 weeks ago

Portsmouth, Portsmouth, United Kingdom BUBBLE CI Full time
{"h1": "CEO Assistant Role at BUBBLE CI", "p": "At BUBBLE CI, we are seeking a highly skilled and organized Executive Assistant to support our CEO in achieving our mission of delivering exceptional customer experiences. As a key member of our team, you will play a vital role in ensuring the smooth operation of our business.

Responsibilities:

* Calendar Management: Oversee the CEO's daily schedule, including coordinating meetings, setting up appointments, and managing reminders to ensure efficient time management.
* Communication: Respond to emails on behalf of the CEO, manage document requests, and ensure clear and timely communication with internal and external stakeholders.
* Meeting Support: Attend meetings, take accurate minutes, and prepare and distribute contact reports to relevant attendees.
* Administrative Management: Maintain and organize administrative folders, ensuring all meeting notes, research documents, and files are systematically updated and easily accessible.
* Document Preparation: Draft and edit slides, meeting notes, and other key documents, ensuring they are professional, clear, and aligned with the CEO's objectives.
* Event Planning & Research: Assist the CEO with public event planning and research, providing detailed analysis and recommendations to support decision-making.
* Social Media Management: Develop and execute social media strategies, particularly on LinkedIn and TikTok, to enhance the CEO's online presence and engagement.

Requirements:

* Passionate with perseverance
* A positive personality, being both curious and resourceful
* Detail-oriented and mindful of deadlines
* Organised and systematic
* Able to thrive in the 'managed chaos' of a scaling start-up
* An outstanding communicator and proficient in English
* Confident in using MS Office software suite, plus Google Docs
* Skilled in social media platforms, particularly LinkedIn and TikTok, with a strong understanding of current trends and social media management tools
* Flexible in working hours, including evenings, weekends, or holidays
* Legally eligible to work in the UK
* An energetic person with positive thinking, a 'can do' attitude
* Enjoys researching, discovering new information, and sharing your knowledge with customers and the team

If you are a highly motivated and organized individual who is passionate about delivering exceptional customer experiences, we encourage you to apply for this exciting opportunity.

We look forward to hearing from you"}

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