Executive Assistant

7 days ago

Portsmouth, Portsmouth, United Kingdom BUBBLE CI Full time

Company Overview

BUBBLE CI is a renowned bubble tea brand with a strong focus on delivering exceptional customer experiences. We prioritize our employees' growth and development, offering opportunities for career advancement and promotion.

Our Mission

We strive to innovate and improve our services and products, creating memorable experiences for our customers. Our team is dedicated to excellence, and we're seeking a skilled Executive Assistant to support our CEO.

Job Summary

We're looking for a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO. The ideal candidate will have excellent communication skills, be proficient in MS Office and Google Docs, and have a strong understanding of social media platforms.

Key Responsibilities

  • Calendar Management: Oversee the CEO's daily schedule, coordinating meetings, setting appointments, and managing reminders for efficient time management.
  • Communication: Respond to emails on behalf of the CEO, manage document requests, and ensure clear and timely communication with internal and external stakeholders.
  • Meeting Support: Attend meetings, take accurate minutes, and prepare and distribute meeting reports to relevant attendees.
  • Administrative Management: Maintain and organize administrative folders, ensuring all meeting notes, research documents, and files are systematically updated and easily accessible.
  • Document Preparation: Draft and edit slides, meeting notes, and other key documents, ensuring they are professional, clear, and aligned with the CEO's objectives.
  • Event Planning & Research: Assist the CEO with public event planning and research, providing detailed analysis and recommendations to support decision-making.
  • Social Media Management: Develop and execute social media strategies, particularly on LinkedIn and TikTok, to enhance the CEO's online presence and engagement.

Requirements

  • Passionate and persevering individual with a positive attitude.
  • Detail-oriented and mindful of deadlines.
  • Organized and systematic in approach.
  • Able to thrive in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office and Google Docs.
  • Strong understanding of social media platforms, particularly LinkedIn and TikTok.
  • Flexible working hours, including evenings, weekends, or holidays.
  • Legally eligible to work in the UK.

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