Accounts Payable Coordinator

1 week ago


London, Greater London, United Kingdom City of Cornwall Full time

Overview

The City of Cornwall is seeking a detail-oriented Accounts Payable Data Entry professional to support business activities by processing approximately 23,000 payments per year. This full-time position reports to the Finance Manager/Deputy Treasurer and requires strong verbal and written English communication skills.

About the Role

This 12-month contract position offers an estimated salary range of $45,000 - $60,000 annually, depending on experience. The successful candidate will work 35 hours/week, Monday to Friday, from 8:30 am to 4:30 pm (1-hour unpaid lunch), in the administrative offices at the Civic Complex in Cornwall, Ontario.

Responsibilities

  1. Scan invoices and supporting documents into the payment system for electronic approval
  2. Accurate data entry in the payment system
  3. Reimburse employees by receiving and verifying expense reports
  4. Verify vendor accounts by reconciling monthly statements and related transactions
  5. Resolve purchase order, invoice, documentation and/or payment discrepancies
  6. Prepare and post invoice batches
  7. Manage EFT and cheque runs
  8. Prepare vendor cheques and EFT payment notices for mailing
  9. Answer inquiries from departments and suppliers
  10. Open and process AP mail that comes in by post and email
  11. Maintain an organized workflow to ensure timely payment
  12. Prepare manual cheques as and when required
  13. Administration of departmental petty cash fund
  14. Follow internal control processes
  15. Perform other related duties as required

Requirements

  • Completion of secondary school (Grade 12) or equivalent with a post-secondary program in Accounting / Finance
  • Recent related experience (preferably 1 year +)
  • Strong verbal and written English communication skills, French an asset
  • Experience in data entry and with Microsoft Office, Excel, Outlook, etc.
  • Demonstrated keyboard proficiency and the ability to operate an adding machine
  • Possess strong inter-personal, organizing and communication skills

Working Conditions

The selected applicant will be tested in Excel during the interview process. This role requires working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario.



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