Accounts Payable Coordinator
1 week ago
Overview
The City of Cornwall is seeking a detail-oriented Accounts Payable Data Entry professional to support business activities by processing approximately 23,000 payments per year. This full-time position reports to the Finance Manager/Deputy Treasurer and requires strong verbal and written English communication skills.
About the Role
This 12-month contract position offers an estimated salary range of $45,000 - $60,000 annually, depending on experience. The successful candidate will work 35 hours/week, Monday to Friday, from 8:30 am to 4:30 pm (1-hour unpaid lunch), in the administrative offices at the Civic Complex in Cornwall, Ontario.
Responsibilities
- Scan invoices and supporting documents into the payment system for electronic approval
- Accurate data entry in the payment system
- Reimburse employees by receiving and verifying expense reports
- Verify vendor accounts by reconciling monthly statements and related transactions
- Resolve purchase order, invoice, documentation and/or payment discrepancies
- Prepare and post invoice batches
- Manage EFT and cheque runs
- Prepare vendor cheques and EFT payment notices for mailing
- Answer inquiries from departments and suppliers
- Open and process AP mail that comes in by post and email
- Maintain an organized workflow to ensure timely payment
- Prepare manual cheques as and when required
- Administration of departmental petty cash fund
- Follow internal control processes
- Perform other related duties as required
Requirements
- Completion of secondary school (Grade 12) or equivalent with a post-secondary program in Accounting / Finance
- Recent related experience (preferably 1 year +)
- Strong verbal and written English communication skills, French an asset
- Experience in data entry and with Microsoft Office, Excel, Outlook, etc.
- Demonstrated keyboard proficiency and the ability to operate an adding machine
- Possess strong inter-personal, organizing and communication skills
Working Conditions
The selected applicant will be tested in Excel during the interview process. This role requires working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario.
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