Music Department Coordinator

3 weeks ago


Cottenham Park, United Kingdom KINGS COLLEGE SCHOOL Full time
Job Summary:

We are seeking an experienced Instrumental Music Administrator to join our team at Kings College School. As a key member of our music department, you will play a vital role in supporting the delivery of instrumental music examinations and individual lessons across our junior and senior schools.

About the Job:
This is a fantastic opportunity to work in a thriving music department, supporting the delivery of instrumental music examinations and individual lessons across our junior and senior schools. You will work closely with our music teachers, administrators, and other stakeholders to ensure the smooth running of our music programs. Your primary responsibilities will include:

Key Responsibilities:
- Provide daily administration support for instrumental lesson registration and absence procedures
- Assist with administrative tasks related to instrumental lessons, including passing new applications to Heads of Instruments, auditing number of lessons given each term by VMTs
- Ensure VMTs are kept up-to-date with relevant school calendar information and liaise with other departments in the school to resolve timetabling clash issues
- Advise VMTs on timetabling rotations and assist where necessary
- Help Heads of Instruments and VMTs to timetable extra classes such as piano sight-reading classes and piano duets
- Oversee and advise VMTs on use of the school's MYA system, used to administrate music lessons and liaise with school IT department when issues occur
- Be the main point of contact for the school's HR department when inducting new VMTs and ensure VMTs are up to date with training including safeguarding training
- Take minutes and contribute to the agenda of whole VMT meetings which occur twice annually
- Communicate with parents, pupils and staff regarding instrumental music lessons
- Administer all Music examinations – Trinity and ABRSM, including entries, timetables, results and billing (approximately 300 exams, over 3 exam periods per year). Provide statistics on entries and results.
- Keep the VMT noticeboard up to date (in the VMT common room) with relevant information, including statutory information
- Ensure timely production of instrumental reports by VMTs

About the Team:
You will join a collaborative and supportive team of music professionals who are passionate about delivering high-quality music programs to our students. We are committed to providing an exceptional education, and we strive to create a positive and inclusive learning environment. If you are a motivated and organized individual who is passionate about music and education, we encourage you to apply for this exciting opportunity.

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