Instrumental Music Administrator

5 days ago


Cottenham Park, United Kingdom KINGS COLLEGE SCHOOL Full time
Job Title: Instrumental Music Administrator

About the Role:
We are seeking a highly organized and skilled Instrumental Music Administrator to join our team at Kings College School. This is a fantastic opportunity to work in a thriving music department, supporting the delivery of instrumental music examinations and individual lessons across our junior and senior schools.

About You:
To be successful in this role, you will have excellent administrative skills, including experience with MS Office and ability to learn bespoke systems. You will also possess strong problem-solving skills, excellent communication skills, and be able to work effectively as part of a team. Our ideal candidate will be flexible, able to work on their own initiative, and willing to assist with general music administration as needed.

Key Responsibilities:
- Daily administration of instrumental lesson registration and absence procedures
- Administrative support for all instrumental lessons, including passing new applications to Heads of Instruments, auditing number of lessons given each term by VMTs
- Ensuring VMTs are kept up-to-date with relevant school calendar information and liaising with other departments in the school to resolve timetabling clash issues
- Advising VMTs on timetabling rotations and assisting where necessary
- Helping Heads of Instruments and VMTs to timetable extra classes such as piano sight-reading classes and piano duets
- Overseeing and advising VMTs on use of the school's MYA system, used to administrate music lessons and liaising with school IT department when issues occur
- Being the main point of contact for the school's HR department when inducting new VMTs and ensuring VMTs are up to date with training including safeguarding training
- Taking minutes and contributing to the agenda of whole VMT meetings which occur twice annually
- Communication with parents, pupils and staff regarding instrumental music lessons
- Administration of all Music examinations – Trinity and ABRSM, including entries, timetables, results and billing (approximately 300 exams, over 3 exam periods per year). Providing statistics on entries and results.
- Keeping the VMT noticeboard up to date (in the VMT common room) with relevant information, including statutory information
- Ensuring timely production of instrumental reports by VMTs

About the Salary:
The salary for this position is £32,498 per annum.
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